Job description

This recruitment is for temporary part-time administrative assistant position through UCI's internal temporary service. Position is located at the UC Irvine Campus in Irvine and is Monday-Friday, 10:30am to 2:30pm.

Reporting to the Assistant Director, this position will provide support at the Counseling Center front desk. The UCI Counseling Center is committed to delivering quality services that help students achieve optimal mental health for academic success, personal growth, and increased capacity to cope with the stresses of being a university student. The Counseling Center also provides training and learning opportunities to prepare future leaders in mental health and other service-oriented positions.

Duties include, but are not limited to:

• Answering phones and directing calls to the appropriate staff member
• Greeting visitors and directing them to the appropriate person or department
• Ensuring clients are processed promptly and accurately into electronic medical records system and scheduling database
• Verifying counseling eligibility for UCI students
• Maintaining front desk and keeping track of inventory
• Other general administrative functions such as filing, faxing, printing, and calendaring

Compensation Range: $21.35/hr.

Required:

• Previous administrative support experience
• Strong customer service skills
• Ability to maintain confidentiality and handle sensitive information
• Experience with answering phones, data-entry, & filing
• Knowledge of Microsoft Office programs

Preferred:

• Experience working in student services, counseling, or a similar field

Please attach your resume.

CONDITIONS OF EMPLOYMENT

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan

• Legal Right to Work in the United States

• Vaccination Policies

• Smoking and Tobacco Policy

• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act

• E-Verify

• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php

Job Types: Temporary, Part-time

Pay: $21.35 per hour

Schedule:

• 4 hour shift
• Monday to Friday

Work Location: One location

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