Transportation Office Assistant

PRIMARY RESPONSIBILITY:

Assisting with the daily operations of the transportation department. Work includes, but is not

limited to, completing payroll documents and performing BSIP and TIMS responsibility.

QUALIFICATIONS:

Licensing/Certification:

• Valid driver’s license in the state of North Carolina (CDL preferred).
• Ability to maintain a school bus endorsement and pocket card

Education:

• Associates degree in business administration or related discipline (preferred)

Experience:

• Five years of successful similar experience in increasing levels of responsibility in school.

transportation or a combined record of required experience and subject knowledge

ESSENTIAL FUNCTIONS:

• Ensure compliance with all federal, state, and local laws/regulations regarding school

transportation

• Provide technical and administrative support for transportation planning
• Train bus drivers and Transportation Safety Assistant (TSA) in the maintenance of TD-29

data (Route description), provide accurate road and student data information, coordinate

bus stops and routes issues with the TIMS Coordinator

• Serve as area on-call contact to all area drivers and Transportation Safety Assistants (TSA)

via BCS cell phone between the hours of 5AM-9PM.

• Prepare for and implement emergency evacuations as required
• Assist with securing substitute drivers, and drive routes as needed to establish on-time

coverage to include extracurricular activities

• Train and/or facilitate training for bus drivers and Transportation Safety Assistant (TSA)

on physical security issues related to school bus operators

• Monitor and communicate CDL requirements for bus drivers to ensure they maintain

compliance

• Assist in the management of and effective use of technology, on school buses, such as GPS

system, two-way radio and cellular communications capabilities, and surveillance cameras,

on school buses

• Assist in the preparation of all necessary reports relating to school transportation.
• Monitor bus driver performance and attendance, and verify timesheet accuracy for payroll

management of all drivers and bus monitors.

• Maintain detailed and specific documentation in employee e-files.
• Complete and distribute TIM’s communications to schools, drivers, and transportation staff

in a professional timely manner

• Provides input and suggestions to assist in updating the bus driver manual on an annual

basis.

Knowledge, Abilities, and Skills:

• Computer literacy and operation of various software applications including:

o TIMS System (basic understanding)

o Microsoft Word

o Microsoft Excel

o Payroll System

o GPS system

o Camera system

o Google

• Compliance issues related to the North Carolina school bus transportation program
• North Carolina School Law as it pertains to pupil transportation
• Safe, proper, and courteous operation of automobiles and school buses
• Relevant Board of Education, NCDPI, and State policies
• Regulations pertaining to the transportation department and staff member
• Understand and carry out oral and written instructions
• Establish and maintain working relationships with staff, students, parents, bus drivers, and

transportation personnel

• Develops and maintains professional alliances with school administrators to ensur

effective control over groups of students and ensure student behavior is not distractive to

safe driving

• Attend or present training sessions as needed and determined by the supervisor
• Demonstrate a team concept model for other employees in the organization
• Demonstrate a commitment to continuous quality improvement
• Perform other duties and accept responsibilities as assigned

REPORTS TO: Transportation Director

PHYSICAL DEMANDS:

Strength and energy sufficient to maintain an active work schedule involving driving and/or

physical exertion; hearing and speaking to exchange information; seeing to perform assigned

duties; standing, stooping, or sitting for extended periods of time; dexterity of hands and fingers to

operate tools and equipment; kneeling, bending at the waist, and reaching overhead, above the

shoulders and horizontally as needed; lifting light and heavy objects, and ability to distinguish

between colors.

TERMS OF EMPLOYMENT: 10 Month