Our real estate office is seeking a transaction coordinator who can effectively assist our valued home buyers and sellers from contract to close. You’ll work to make sure home inspections are arranged, assist with escrow documentation, schedule inspection appointments, and repairs, and assure offers and counteroffers are approved. Applicants should enjoy helping people and continually learning how to streamline our processes. Sound like something you’d love? Apply now!

$30,000 - $50,000 plus bonuses

• Input client information into the client database system, track transaction activities, and submit each necessary document to the office broker for file compliance
• Schedule moving times and attend all closing-related meetings
• Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close
• Schedule home inspections and any necessary repairs, and assist in negotiations regarding repairs
• Acquire seller approval for offers and counteroffers from buyers to complete the process in a timely manner
• Build implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
• Oversee all contracts through closing
• Create and maintain an operations manual that documents all systems and standards
• Coordinate Contractor estimates at job sites
• Be the first point of contact in handling customer inquiries or complaints
• Keep the Owners informed regarding any problems or issues that need to be handled
• Screen incoming calls and email correspondence. Determine the priority and respond appropriately. Make recommendations as needed regarding appropriate action and follow-up
• Gather voicemail messages and phone messages, taking initiative on appropriate action or routing to the appropriate person
• Handle the Transaction management of a Real Estate transaction from start to finish
• Responsible for keeping owners informed regarding any problems or issues that need to be handled
• Maintain and helps build an Operation manual that documents all systems and standards
• Be able to enter contacts, run queries, export/import data, launch plans, and activities, maintain listings and closings, referrals, create/update templates in DocuSign or KW Command or similar database/ CRM, MLS Matrix
• Create a transaction sheet with pertinent contact information for the Buyer side and Seller side, including Title and Escrow companies and Lender info, etc.
• Coordinate with Offers Coordinator, other Agent, Escrow and Title Officers, and the Lender
• Manage, review and gather documents/disclosures in a timely manner to facilitate the transaction
• Need to be able to monitor the timeline for all properties (using appropriate web-based tools)
• Do any necessary post-close activities such as client surveys, etc.

• Obtained real estate license or are currently pursuing
• Passionate about providing excellent customer service
• Must have excellent organizational skills and communication skills
• Experience in the real estate industry, transaction management or coordination, titles, and/or mortgages preferred
• High school diploma required; Associate’s degree preferred
• Exceptional project management abilities
• Great ability to focus
• Concerned about doing things the right way
• Calm under pressure
• Proven ability to succeed
• Previous Real Estate experience is highly desirable, especially within Keller Williams
• Being technologically savvy is a MUST for this job. Will be asked to work in our salesforce CRM, advertise properties on social media, handle our social media accounts and use other websites/software regularly. The ability to pick this up quickly is vital for this position
• Must be familiar with the real estate transaction process
• Listing management experience is a plus

Bonus points if you have experience as a transaction coordinator in Florida or Colorado

We are a small, but efficient real estate investment company. We wholesale, flip, and hold properties for rentals. We buy houses in any condition from motivated sellers who may decide to sell because of the following: inherited property, tired landlords, divorced, pre-foreclosures, sellers who don't want to repair their house themselves, or those who do not want to sell to a realtor. We provide fast, friendly service for those who want to sell their homes as-is for cash.

Find out more from our marketing website: https://www.coastalmountainhb.com