Basic Job Functions:

In this position you will need to demonstrate experience in bidder prequalification, bidder lists, bid solicitation, bid analysis, negotiation and commitment of purchase orders. Performs administration of purchase orders following commitments involving high monetary expenditure or risk, engineered technical specifications, or supplementary commercial conditions.

Experience:

• Minimum three (3) years’ experience with purchasing, expediting, warehousing, MRP/ERP systems, Navision preferred.

Education:

• Bachelors degree and at least 2 years’ experience in commercial aspects of procurement of major equipment and bulk materials; or at least 3 years’ experience in commercial aspects of procurement of equipment and bulk materials.

Essential Functions & Responsibilities

• Performs tasks involved in the formation and administration of purchase orders.
• Communicates with suppliers and personnel to establish clear definition of requirements, and to assure performance to purchase order terms and conditions.
• Prepares bidder pre-qualifications, bidder lists, bid solicitations, bid analysis, award recommendations and commitments, including aspects of purchase order administration.
• Leads negotiations with suppliers for complex purchases, including development of negotiation strategies, negotiation of pricing and schedule, and resolution of Terms & Conditions in coordination with supervision.
• Understands and executes work in accordance with the project sourcing strategy, compliance to Birdon’s Approved Suppliers List, as appropriate, and project financing considerations.
• Accountable to ensure appropriate approval authorities are obtained prior to executing commitments.
• Accountable to the project schedule to include planning and executing assigned work during the pre-award phase of purchase orders and post award administration of procurements.
• Responsible for assigned orders from development through closure, to include engagement with Engineering or Production on purchase requisition development, the acquisition and delivery of purchases, and order closeout.
• Prepares and organizes assigned status meetings, such as bid clarification and post-award meetings, for ensuring complete understanding and agreement between Birdon and the supplier on all purchase order matters for assigned packages. After reviewing plan and agenda with supervisor, conducts meeting and prepares and issues meeting notes delineating important statements, required actions and schedules.
• Attends project status meetings, when requested, and reports status for area of responsibility.
• Responsible to maintain supplier relationships with supplier’s project personnel executing orders to ensure performance of the work.
• Accountable for integrity of records management for assigned work.
• Responsible to oversee supplier performance and initiate appropriate notices to the team for assigned packages.

Required Skills:

• Ability to supervise and coach individuals.
• Proactive manner demonstrating interpersonal skills.
• Proficient in Microsoft Office software including Word, Excel, PowerPoint.
• Ability to identify work priorities in a constantly changing environment.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to succeed in a high-performance team environment.
• Strong relationship skills with subordinates, peers, and executives.
• Strong understanding of various factors that yield a successful outcome.
• Accountable and delivers on commitments.
• Ability to identify new processes and procedures for continual improvement.

Working Conditions

• Working conditions are normal for a manufacturing environment where exposure to moving mechanical parts, sharp cutting tools, dust, fumes and airborne particles, temperature extremes and elevated noise level.
• Machinery operation requires the use of safety equipment to include but not limited to; eye safety glasses, hearing protection and work boots.