The JFK Redevelopment Program is currently seeking a Submittal Coordinators to perform administrative functions for medium to large projects and programs of a diverse nature. The Submittal Coordinator will coordinate the review process of design and construction submittals across all disciplines and offices and will be responsible to verify the completeness and correctness of submittals for compliance with requirements, standards, contracts, and specifications. In addition, the Submittal Coordinator will manage all projects documentation and processes including Request for Design Clarifications (RFDC), Requests for Information (RFI), Change Orders, Invoices, Correspondence, and other activities at the direction of the Program Manager.

Responsibilities Include:

• Review design and construction submittal packages prepared by Developers and Contractors to confirm compliance with Requirements and Standards.
• Work collaboratively and interface with internal and external teams to resolve issues with nonconforming submittal packages.
• Interface with Technical teams to track and ensure timely review of design and construction submittals to maintain program schedule.
• Assist with resolution of comments on submittal packages received from multiple stakeholders.
• Assist with closure of all processes and communication within the PMIS system between Project Teams, Developers and Contractors.
• Coordinate and track project closeout processes and ensure all closeout documents are received and maintained in PMIS system.
• Maintain master drawing revision log.
• Review project documentation for completeness, maintain project/program records, and ensure updated documents are appropriately filed and accessible.
• Monitor submittal schedules for timeliness and follow-up as necessary.
• Assist in issue resolution, claims documentation and tracking.
• Assist in providing training to Developers and Contractors on program processes.
• Perform other duties as may be assigned.

Minimum Qualifications

• Bachelor’s degree in Engineering, Architecture, or Construction Management
• 2 years’ relevant experience in the construction industry
• In lieu of Bachelor’s degree, Associates Degree with 4 years’ relevant experience
• Proficient in Microsoft Office Suite – Word, Excel, Power Point.
• Knowledgeable in PMIS systems, e-Builder and SharePoint.

Preferred Qualifications and Skills:

• Strong written and verbal communication skills.
• Excellent technical, project management and time management skills.
• Strong client relations skills.
• Ability to develop a working knowledge of all applicable design and construction processes and procedures.
• Excellent understanding of design and construction documents.
• Effective problem-solving techniques
• Ability to remain calm in a high-volume and demanding environment.
• Self-starter, with strong attention to detail, and ability to multi-task in a fast-paced environment.
• Strong organizational skills, with the ability to communicate and work across multiple disciplines.

Must be willing to work on site at Project Office located at JFK Airport

Urban Ecospaces is an Equal Opportunity Employer

No solicitations, phone calls, or recruiters