JOB SUMMARY

The Human Resources Coordinator provides assistance with and facilitates the Human Resource process to a specific line of business (Admin, Clinical or GME). This role assists with the recruitment and onboarding of new hires assigned to the business unit. This role assists the HRBP in facilitating HR initiatives through the line of business. This role provides administrative support to the Human Resources Business Partner as needed including record keeping, file maintenance and HRIS entry.

REPORTING RELATIONSHIPS

The position reports to the V.P. of Human Resources. No staff report to this position.

ESSENTIAL JOB FUNCTIONS

• Coordinate and manage the recruiting efforts for the assigned line of business, including resume screening, scheduling of interviews, and generation of offer letters
• Coordinate new employee onboarding. Coordinate date and time of orientation, reserve conference room and make sure all new hires are notified of time, place and items needed for orientation
• Assist with special department projects i.e. open enrollment etc.
• Responsible for update/maintenance for Employee Portal and HRIS
• Ensure current job descriptions are on file for all employees; work with management team to draft new job descriptions for new positions
• Maintain a visible Human Resources presence throughout company; assist employees with concerns and questions
• Assists with organizational training and development efforts; coordinates employee training with appropriate vendors
• Responsible for data entry into HRIS systems for employee transactions
• Ensure accuracy and compliance
• Work with Payroll to ensure FTE allocations are accurate and individual records are maintained
• Responsible for preparation of monthly reports for Senior Vice Presidents and BSC
• Responsible for preparation of HR data for quarterly All Staff Meeting
• Run reports as necessary for department projects
• Coordinate exit interview process
• Assists in organizational training and development efforts, including but not limited to coordinating location and all items necessary for sessions
• Coordinate Human Resource news to Communication Dept. for bi-weekly newsletter
• Perform other duties as assigned

• Bachelor’s degree in related field or equivalent combination of experience
• Minimum of 1-3 years of human resources experience or a combination of education and experience
• Working knowledge all various employment laws are desirable
• HRCI or SHRM certification a plus
• Previous experience should include a minimum of one year working in a customer service oriented environment
• Work requires excellent professional written and verbal communication and interpersonal skills
• Work requires willingness to work a flexible schedule
• High level of confidentiality required
• Ability to work reliably, with professionalism in a high-volume, high-demand medical educational environment.
• Proficiency in Word, Excel, PowerPoint and E-mail
• Ability to work independently and with a team