Senior Payroll Analyst

Job Title: Technical Assistant -Payroll/HR System

Position Function: The Technical Assistant is responsible for all functional/technical support of PeopleSoft Time & Labor and Payroll modules used for payroll production. The Technical Assistant works closely with the Director of Payroll and other staff members to coordinate services to support a timely and accurate payroll. The Technical Assistant is responsible for requests for information from internal and external sources.

Employee Punctuality and Appearance:

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
• Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position

Additional Duties: Assists with additional duties as assigned by supervisor.

Equipment: This position may require the ability to use SMART boards and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with USD 259’s guidelines for equipment use.

Travel: Limited travel between schools and central offices may be required.

Physical and Mental Demands:

• Occasional overtime required
• Regular attendance is important
• Occasional lifting
• Bend/twist frequently
• Walk long distances
• Sit for long periods of time
• Computer work

Knowledge, Skills, and Abilities:

• Ability to exhibit a professional manner in dealing with customers, staff, and other district personnel
• Ability to organize and communicate effectively
• Ability to perform a variety of tasks, changing assignments on short notice
• Ability to perform under deadlines and work in a calm, efficient manner
• Patience and confidentiality are high priorities
• Proficient knowledge of computers, data entry, 10-key, and other office equipment
• Proficient knowledge of computer software including PeopleSoft Human Resource systems; PeopleSoft Payroll systems; Microsoft Excel and Word
• Adequate knowledge of general accounting procedures
• Ability to perform a variety of tasks, changing assignments on short notice, perform under deadlines, and work in a calm efficient manner
• Ability to perform a variety of tasks, perform under deadlines, and work in a calm and efficient manner
• Ability to communicate effectively with a supervisor when their discretion is needed
• Ability to provide exceptional customer service
• Displays a significant degree of professionalism and confidentiality
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them

Interrelations:

• Contact with personnel within the district and with customers and vendors
• Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service

Essential Performance Responsibilities:

• Provides necessary data queries and reports to sites, management and third parties
• Maintains understanding of all functional applications and impact to payroll process
• Reviews and tests all PeopleSoft updates, including tax updates, maintenance and upgrades
• Responsible for Time & Labor security setup
• Develops queries for internal Payroll use and for needs in other functional areas
• Functional project lead for Payroll with Payroll Manager
• Participate in special projects as requested by Administration
• Responsible for the set-up, maintenance, documentation, and testing of PeopleSoft system tables
• Assist with production payroll review and troubleshooting when necessary
• Provide annual audit information upon request
• Assists with interviews, training and other department support as needed

Qualification Profile:

• Bachelor’s degree (B.A.) from four-year college or university with emphasis in information systems preferred or two to three years related experience and /or training
• Accounting knowledge required

FLSA Status: Non-Exempt