Project Overview:

We are searching for a Senior Meeting Coordinator to support to FDA. The Food and Drug Administration (FDA) needs support in project management to assist with various aspects of the Center for Drug Evaluation and Research’s (CDER) Office of New Drugs (OND) New Drug Review Program and Non-Prescription Monograph Program. Required services include new drug public meetings, workshops, and face-to-face sponsor meeting coordination support.

This is a hybrid role, working remotely and periodic in person meetings in Silver Spring, MD. Being local and the ability to commute to this area is required.

Primary Responsibilities:

• Support task order (TO) internal management and provide support and mentorship to junior staff.
• Government experience preferred – working with the FDA a plus.
• Help to manage and coordinate contractor staff to fulfill the objectives defined in the Statement of Work through all phases of the project.
• Responsible for identifying any potential program risks and for identifying them to the Government as soon as they are recognized.
• Responsible for ensuring deliverables are done correctly and delivered on time.
• Assist with PowerPoint decks for kickoffs and leadership reviews as requested.
• Conduct requirements gathering session with client.
• Develop meeting forms, templates, and SOPs.
• Use virtual meeting software (Adobe Connect, MS Teams, Zoom) to host virtual public meetings, symposia, and sponsor meetings.
• Use schedule management software to support coordination of multiple overlapping meetings in different formats.
• Assist with development of external and internal webpages.
• Take part in lessons learned meetings.
• Develop status reports and dashboards outlining public and sponsor meeting support metrics.
• Support project managers in development of Federal Register notices and ensure timely submission of the notices.
• Facilitate coordination of logistics documentation.
• Coordinate and manage speaker, presentation needs, and logistics requirements for virtual and onsite meetings.
• Complete speaker preparations walkthroughs and rehearsals.
• Manage visitor security clearance processes.
• Support conference room reservations and confirm visitor attendees.
• As required and requested, provide onsite support at FDA’s White Oak campus.
• Provide day-of onsite and virtual public meeting support.
• Capture meeting minutes and coordinate with FDA staff to develop final draft of meeting minutes.
• Provide escort services for face-to-face sponsor meetings.

Experience Required:

• At least five (5) years of related experience in meetings, event planning, or related.
• A bachelor’s degree in related field.
• Experience running virtual and onsite meetings/conferences.
• Task and meeting coordination experience.
• Project support experience.

Additional Information:

• In order to meet the clearance requirements for this opportunity, candidates must be a US Citizen or Green Card Holder.
• Ability to pass a US Public Trust background investigation for access to the client site and computing systems. You must have lived in the US for the past three (3) years.
• All candidates will be subject to a complete background check to include, but not limited to Criminal History, Education Verification, Professional Certification Verification, Verification of Previous Employment and Credit History.

Other Information:

• The salary range for this position is $65,000 - $80,000 annually.
• This is a hybrid role that requires on site presence as required, with headquarters in Silver Spring, MD.
• This is a full-time position. Please no agencies, third parties, or corp-to-corp.
• Equal-opportunity Employer, EOE AA M/F/Vet/Disability.
• Spatial Front Inc. participates in E-Verify.

About the Company:

SFI is nationally recognized by Inc. Magazine by being awarded the Inc. 5000 Award in 2018, 2019, 2020, and 2021. We pride ourselves on being one of the premier employers in the VA, MD, DC area.

Our commitment to excellence in client services and product development means that our people are attentive, hands-on, and bring industry-leading expertise that will meet and exceed your needs in a timely and cost-effective manner.

Every employee at SFI is a leader. We don’t settle. We motivate others to reach their full potential. To learn more about us visit: www.spatialfront.com