Job description

POSITION SUMMARY

Senior Shared Services Analyst analyzes accounting transactions to ensure compliance with internal controls and accounting policies. This position will serve as the subject matter expert (SME) and be responsible for supporting the Accounts Payable, Accounts Receivable, Route Settlement, and payroll processes. Prepares management reports and analyzes performance using KPEI’s. The Senior Shared Services Analyst will assist the shared services team in analyzing and resolving discrepancies in billings and payments and recommend improvements to policies and procedures.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Analyze financial data to ensure proper accounting & company procedures are followed and data reported is accurate

• Responsible for researching and correcting escalated issues and exceptions.

• Validate accuracy of all transactions in ERP and assist the team with corrections

• Identify, develop and execute process improvements to simplify and automate transaction processing. Drive continuous improvement for the Accounting Shared Services team through the enhanced tools, reports, and metrics.

• Make recommendations for improvements to Shared Services guidelines and documentation to ensure up to date instructions

• Perform special projects; improve process efficiency and performance projects as assigned by Management. Troubleshoot non-value-added processes within the department and seek solutions.

• Perform year-over-year and monthly analysis of data to assist with financial reporting requirements and drive business results.

• Assist the Account Shared Services’ Supervisors by providing day-to-day support based on operational and financial data metrics

• Ensuring vendor invoices and employee expense reports are properly captured in the Company’s ERP system after processing in SAP Concur

• Perform and/or review tasks related to month-end closing including journal entries and reconciliations, in accordance with company policy

• Ensure proper procedures are in place for all aspects of vendor management, including controlled set up and maintenance of vendor files and vendor communications.

• Audits compliance with contracts, negotiated terms, and applicable regulations. Responsible for external communications to resolve issues and for communications to management for non-compliant items.

• Assist with the implementation of general ledger system upgrades, travel and expense management system changes, and corporate credit card programs

• Assist Sr Manager of Accounting Shared Services as needed with Accounts Receivable, Payroll, Accounts Payable, and/or Route Settlement Accounting tasks including by not limited to timely invoice processing, payments, supporting cross-functional business partners and responding to customer and vendor inquiries and escalations

POSITION QUALIFICATIONS

Competency Statement(s)

• Accountability - Ability to complete assigned tasks with little oversight and is willing to accept personal responsibility for work and results.

• Adaptability - Ability to adapt to change in the workplace.

• Integrity - Ability to be truthful and be seen as credible in the workplace.

• Working Under Pressure - Ability to complete assigned tasks in stressful situations.

• Financial Aptitude - Ability to understand and explain economic and accounting information, prepare, and manage budgets, and make sound long-term investment decisions.

• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.

• Communication Skills - Ability to effectively communicate (both verbally and in writing) with others either individually or in a group setting.

• Relationship Building - Ability to effectively build relationships with internal/external customers and co-workers.

• Decision Making - Ability to make critical decisions while following company policies and procedures.

• Detail Oriented - Ability to pay attention to the minute details of a project or task.

• Customer Oriented - Ability to take care of the customers' needs while following company policies and procedures.

• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

SKILLS & ABILITIES

Education: Bachelor’s degree in accounting or related field is preferred. An equivalent combination of education and/or experience may be considered in lieu of degree when the experience has been directly related to the role's functions.

Experience: 5+ years of Accounts Payable, Accounts Receivable, Payroll and/or General Accounting experience is required. Working knowledge of Generally Accepted Accounting Principles.

Computer Skills: Advanced knowledge of: Microsoft Office Suite; Accounting ERP systems; general accounting practices; Accounts Payable and Accounts Receivable functions.

Other Requirements: Skills in internal customer service. Ability to: work quickly, efficiently, and independently; multi-task; be detail oriented and organized; follow-through; meet deadlines in a pressured situation; communicate effectively with other employees and develop good working relationships; adapt to change; operate a computer, copier, fax machine; problem solve; read and write; perform basic math functions (e.g., addition, subtraction).

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you comfortable working in an onsite setting?

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Accounting: 5 years (Preferred)
• Accounts payable: 5 years (Preferred)
• Accounts receivable: 5 years (Preferred)

Work Location: In person

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