Job description

Windermere NW is looking for an administrative assistant to join our team. Duties will include the following;

· Listing prep for brokers

· Marketing support for brokers: Listing, Sales, Open Houses

· WCreative Support and Management

· General Inventory of general supplies / Order needed supplies

· Tuesday meeting agenda and meeting notes distribution

· Foundation / Pig donation billing and tracking

· Social Media posts / Office Blog / Office Website / Google

· Process Closed files: Client Satisfaction Survey, Foundation Cards, and Agent Recruitment Letters

· Process New Listing files: New Listing Letters

· Maintaining Upsheet

· Inventory board upkeep

· Broker - “Happy Birthday!” emails/cards

· Manage front outdoor plants

· Archive documents sent to a common inbox

· Office Upkeep (see “opening/mid-day/closing” checklist)

· Forms Wall and Packet Inventory / order brochures

· Update Disclosure Packets (January – wall / NWMLS / ShareFile)

· Onboarding / exit broker back up

· Maintain office contact lists: birthday, phone, address, etc.

· Check that small fridge is stocked with water

· Empty the binding machine

· Spot clean the carpet

· Customer relations

· Multi-lines phones

· Mail/fax/e-mail distribution

· Check office e-mail numerous times daily

· Postage list updates (January)

· Office Manager backup

Candidate will be working in an office M-F 8:30 -5:30

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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