Duties Summary

Oversees, sets up, and maintains all accounting records for a major section of a department's accounting system; performs or supervises the review, posting, revision, and summarization of fiscal records and statements; compiles data and prepares reports; and performs other related duties as assigned.

There are two (2) immediate vacancies:

• one (1) immediate permanent full-time vacancy with the Department of Finance - Accounts Division in Hilo.
• one (1) immediate temporary full-time vacancy not-to-exceed December 2, 2024 (Noon) with the Hawai'i Police Department - Administrative Services Bureau - Finance Section in Hilo.

The eligible list may be used for other Senior Account Clerk permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Examples of Duties

• Plans, coordinates, and assigns the work required in compiling, reviewing, recording, and reconciling financial transactions for a major section of a department's accounting system; sets up and supervises the maintenance of accounting files and records.
• Sets up, verifies, posts to, balances, maintains, and reconciles paper and electronic journals, ledgers, appropriation allotments, invoice registers, individual accounts, P-card purchases, and other subsidiary records.
• Classifies and codes expenditures or revenues, determining appropriate accounts to be charged; posts to budgetary accounts.
• Purchases supplies, materials, equipment, and/or services in accordance with applicable County purchasing and procurement rules; refers to manuals, catalogs, and other sources for detailed specifications; prepares, processes, and enters requisitions, purchase orders, and invoices into the financial resource enterprise system utilizing proper queues and accounts.
• Checks vouchers, invoices, purchase orders, and other data for conformance with standards and accuracy of extensions and computations; distributes charges to proper accounts.
• Receives, receipts, and deposits cash collections; maintains appropriate records.
• Takes trial balances; reconciles balances; and prepares reports.
• Compiles and analyzes receipts, expenditures, and other fiscal data; prepares financial and statistical reports for use in budget preparation, annual reports, cost data progress reports, etc.
• Writes narrative statements to accompany tables and statistical materials.
• Supervises, and/or reviews, audits, and processes timesheets and related leave and payroll documents; ensures compliance to rules, laws, and collective bargaining provisions; enters timesheet information into electronic payroll system; audits payroll reports to ensure accuracy of input, maintains personnel records, including leave balances, temporary assignments, etc.
• Records labor time or equipment rental fees for various jobs.
• Prepares and processes various payroll deduction and withholding forms.
• Prepares and processes contracts for approval; monitors provisions of contracts.
• Assists with grant management; monitors expenditures and reimbursements; determines appropriateness of purchases; prepares required reports.
• Assigns, trains, and reviews the work of others engaged in maintaining account records and/or processing payroll; monitors or supervises the maintenance of inventory control records.
• Drafts operational guides, forms and other materials requiring specific knowledge of methods, procedures, policies or other information; assists in implementation process.
• Responds to basic inquiries from public, customers, vendors, and/or employees in accordance with prescribed procedures regarding specific accounts or other related information.
• Operates standard office machines including calculators, scanners, copiers, and electronic computer equipment and peripherals, adding machines and typewriters.
• Performs other related duties as assigned.

Minimum Qualification Requirements

Training and Experience:
A combination of education and experience substantially equivalent to:

• graduation from high school, and
• three (3) years of account recordkeeping work that involved the preparation, review, and processing of accounts payables, accounts receivables, and/or employee payroll; and the compilation and preparation of fiscal reports, and
• possession of a valid State of Hawai'i driver license (Class 3) or any other valid comparable driver's license at time of filing, as applicable to the position. You will be required to submit your driver's license at time of hire, if the position requires a driver's license. (The immediate vacancy at the Department of Finance requires a valid driver's license.)

Substitution of education for required experience: An Associates degree or higher from an accredited college or university in Accounting, Business Administration or a related field may be substituted for two (2) years of account recordkeeping work that involved the preparation, review, and processing of accounts payables, accounts receivables, and/or employee payroll. (Scan and attach your official college transcript to be credited for the substitution of experience).

Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.

Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of: arithmetic; standard accounting codes, classifications and terminology pertinent to accounts maintenance operations; standard office practices and procedures as they relate to the processing and recording of transactions and accounting information; principles and practices of supervision; business English, grammar, spelling and word usage; filing methods and system; the operation and maintenance of standard office machines.

Ability to: maintain fiscal accounts and records; detect errors in posting and calculations; prepare correspondence and fiscal summaries, reports, and statements; interpret fiscal records and data; learn, understand, and apply applicable laws, rules, and collective bargaining provisions to work processes; make arithmetical computations; compare names and numbers; operate and maintain standard office machines and equipment, including electronic computer equipment and peripherals; give and follow oral and written instructions; deal tactfully with others; establish effective working relationships; assign, supervise, and evaluate the work of others.

Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light

Supplemental Information

Please scan and attach these supporting documents to your on-line application, if required:

• an official college transcript,
• a valid driver's license,
• a temporary assignment verification,
• professional licenses, and/or
• certificates.

Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.

PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.

ELECTRONIC NOTIFICATION TO APPLICANTS :
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.

Please add info@governmentjobs.com to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.

You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.