Qualifications: Degree in Finance and Accounting

Certified Public Accountant
Other qualifications as the Board may find appropriate and acceptable

Reports To: Superintendent of Education

Job Goal: To administer the fiscal affairs of the district efficiently, expeditiously, and to the ultimate benefit of each student enrolled

Mission and Goals

• Works with the Superintendent and those whom he/she supervises to articulate and promote the school system’s vision of teaching and learning
• Monitors and evaluates progress toward accomplishment of system goals and objectives
• Uses student data to identify program needs
• Develops goals, objectives, programs, and operations that are consistent with school system vision, mission, and goals
• Ensures that unit and program plans are consistent with the system’s strategic plan
• Organizes daily, monthly, and yearly schedules to facilitate teaching and learning in the schools
• Communicates high expectations of students, staff, and parents/guardians
• Creates, identifies, encourages, and supports innovative ideas that in turn support teaching and learning in the schools

Budget and Accounting

• Directs all financial accounting matters
• Directs Fixed Asset Plan
• Assumes responsibility for the receipt and expenditure of district funds
• Prepares and implements the school budget
• Reconciles or reviews reconciliation of all bank accounts maintained by the district
• Maintains a complete and systematic set of records of all financial transactions of the district
• Records details of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, payroll records, etc.
• Summarizes and balances entries recorded in individual journals and ledgers and transfers data to general ledger.
• Prepares bank transfers to appropriate funds as needed and approved.
• Manages short-term investment portfolio
• Budgets money for all schools based upon accreditation standards:
• Grade proficiency at each school
• Continuous growth at each school
• Subject area summative tests
• Budgets money for all school based upon ADA and ensures that budget assignments meet Mississippi Public Schools Accountability Standards

Planning and Supervision

• Prepares reports to the proper staff members concerning the status of their budgetary accounts to guard against the overspending of any budgeted account
• Arranges for audits of financial statements annually by a CPA firm or the State Auditor’s Office
• Recommends new accounting methods as desirable and necessary
• Serves as central office manager for coordination of lunch, vacation, or other time schedules and activities needed at the central office level, as directed by the Superintendent
• Develops as needed, bid specifications for materials, equipment, and services for the school district, in accordance with regulations prescribed for bidding requirements in the purchasing law.
• Verifies overtime calculations for dual-job staff for compliance with wage and hour regulations.
• Reviews and complies with the guidelines in the Personnel Handbook and the Mississippi Department of Audit Financial Accounting Manual
• Supervises payroll, insurance accounting, activity funds, receipts process, accounts payable, and fixed asset accounting
• Prepares all journal entries
• Approves and signs all receipt warrants
• Conducts cost analysis studies and recommends long-range financial plans and projections of the district
• Performs any other tasks as required by the Superintendent of Education and the designee of the Superintendent

Terms of Employment: Salary and work year established by the Board.

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Professional Personnel.