Job description
JOB TITLE: Safety Administrator
DEPARTMENT: Safety
JOB STATUS: Full Time; Monday-Friday 8am-5pm
DEPARTMENT: Safety
JOB STATUS: Full Time; Monday-Friday 8am-5pm
WAGE: $21.00-$23.00/hour
REPORTS TO: Safety Director
JOB DESCRIPTION SUMMARY:
The Safety Administrator is responsible for helping to develop safety policies and procedures, organize team meetings, solve safety issues, track incident data and corrective actions, review safety documentation, and support Safety Director with other duties upon request.
ESSENTIAL JOB DUTIES:
REPORTS TO: Safety Director
JOB DESCRIPTION SUMMARY:
The Safety Administrator is responsible for helping to develop safety policies and procedures, organize team meetings, solve safety issues, track incident data and corrective actions, review safety documentation, and support Safety Director with other duties upon request.
ESSENTIAL JOB DUTIES:
- Ensures that driver’s licenses and medical cards are current and scanned into OpenText for record keeping
- Ensures that TSA endorsement for drivers is up to date and annual training is completed
- Ensures HAZMAT endorsement information for drivers is up to date
- Facilitates annual Motor Vehicle Registration (MVR) run to ensure drivers are compliant
- Facilitates Annual Clearinghouse consents and ensures that all employees sign off for record keeping
- Conducts driver file audits to ensure required paperwork is on record
- Completes re-employment drug testing for employees returning to work after an incident (required if lost time event is 30 days or longer)
- Completes DOT employment verifications and provides report to Operations and Safety departments for review
- Reviews calls through the CallFire system and enters safety event reports into the safety database for follow-up by RSMs
- Assists Operations with follow up on driver complaints submitted through the CallFire system
- Ensures that random drug and alcohol tests are completed in a timely manner
- Ensures that employees enrolled in the Substance Abuse Program (SAP) are completing their scheduled drug and alcohol testing in a timely manner
- Follow up on Sends out Daily DOT compliance reports to Compliance and Safety Departments
- Provides reimbursement for medical cards, HAZMAT endorsement, and other safety items
- Sends out safety supplies to terminals upon request (driver pocketbooks, safety vests, etc.)
- Assists RSMs upon request by entering safety event reports into the safety database
- Reviews submitted safety event reports and verifies that all available supporting documentation is attached to the event record (includes First Report of Injury forms, pictures, cost estimates for property damage events, CallFire recordings, police reports, etc.)
- Works with Risk Claims Manager to provide safety event report and supporting documentation so that a Worker’s Compensation (WC) claim can be opened
- Works with Risk Claims Manager to create damage release forms and send to property owners on property damage events
- Enters monthly terminal inspections into safety database and sends out “fix-it” tickets to facilities to close out gaps
- Ensure that TSA training for all drivers is up to date
- Ensures that weekly safety meeting materials (quizzes, sign off sheets, etc.) are stored in safety database for record keeping
- Performs other duties upon request from the Safety Director
JOB SPECIFICATIONS:
Skills and Knowledge:
Skills and Knowledge:
- Associate degree in Occupational Safety & Health, Business Administration, Emergency Management, or equivalent experience
- Two years training experience preferred
- Two years safety and loss prevention experience preferred
- Basic working knowledge of OSHA and DOT regulations
- Excellent communication (verbal and written), presentation, interpersonal, and analytical skills required
- Proficiency with personal computer word processing and spreadsheet software; Microsoft Windows, Word, Excel, and PowerPoint preferred
Work Conditions:
- Work is performed in an office environment
- Must be able to work irregular hours and occasional weekends as needed
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