Summary

The Registrar is responsible for registering students and managing a wide variety of student and curriculum information. The work involves responsibility for the day-to-day maintenance and operation of the school information management system utilized for student registration, scheduling, curriculum planning, grade reporting and related activities.

Essential Duties

• Processes required forms and information to enroll new students and discusses the process with students and parents
• Prepares documentation and drafts correspondence pertaining to registration requirements and procedures.
• Completes all withdrawal paperwork for exiting students, including getting transfer grades from teachers and collecting textbooks
• Communicates with previous schools, for incoming students, to get all relevant educational records, including following up with families in regards to immunization, birth certificate, and social security records
• Distributes all prospective schedules prior to the beginning of each semester (for student/parent review)
• Corresponds, via email and phone, in regards to all possible schedule changes
• Reviews schedule change request forms, as approved by the Counselor, and makes appropriate changes
• Communicates with counselors/special education case managers in regards to possible schedule changes if questions arise regarding graduation requirements
• Enters records of incoming students to conform with District standards and works with data clerk to make sure they are input correctly
• Manages and submits, both via mail and electronically, transcripts and other requested records as authorized and prepares related correspondence
• Communicates with parents and students in regard to Affidavits of Residence; Collects and maintains Affidavits of Residence
• Helps maintain permanent records; Applies test score labels to test cards in student permanent records
• Participates in professional development regarding record keeping and curriculum for international students
• Receives and transfers middle school permanent records to high school permanent records, per FCS policy.
• Prepares various lists and reports in regard to student ranking, grade averages, graduation, reassignments etc.
• Prepares graduation and rank in class lists and transcripts; Prepares Federal, State, County, and other special statistical reports.
• Reviews students' immunization forms to verify adherence to governmental requirements.
• Reviews student records and registration information to determine attendance boundaries, immigration and immunization status.
• Collects and prepares data for Federal, State and District reports.
• Responds to inquiries involving registration, foreign student registration, and student records
• Participates in professional development regarding curriculum, graduation requirements ,or other issues related to scheduling
• Participates in professional development regarding record keeping and curriculum for international students
• Performs other duties as assigned by the appropriate administrator

Required Education

Certification/Licensure

Experience Qualifications

Minimum of 3 years clerical/administrative experience required

Knowledge/Skills/Abilities

Working Conditions

Physical Demands