We are in search of a Contract Recruiting Coordinator (interview scheduler) to coordinate candidate interviews to meet our hiring demands and support a team of recruiters. This role will be a part of the Recruiting Operations team, and will partner directly with Recruiters, candidates, and hiring managers to ensure a flawless interview and candidate experience to accelerate recruiting at LPL Financial. You will be part of an experienced, collaborative, and fun Talent Acquisition team that is passionate about LPL Financial’s success.

This candidate will be an organizational guru, work effectively with internal and external clients and candidates, possess great communication skills, have the ability to shift gears at a moments notice and enjoy the challenges of helping to build a great organization of talented individuals.

We’re growing fast and looking for ambitious people who share our values and customer devotion mindset to join our high caliber team.

Key Responsibilities

• Coordinate with multiple stakeholders to schedule virtual and onsite

• Fosters open communication with the hiring managers, recruiters and candidates regarding interview availability

• Ensure positive candidate experience through timely follow-up, proactive problem solving and constant communication through the candidate lifecycle

• Ensures each member of the interview team has appropriate documentation, including the resume, contact information, and interview feedback forms.

• Complex calendar management and scheduling of internal and external meetings with in-demand executives

• Manage multiple tasks and action items with high urgency (documentation, follow up and preparation) ensuring appropriate and timely action on all deliverables across projects

• Providing follow-up correspondence to candidates on recruiting status via phone and email

• Rescheduling as needed

• Identifying opportunities for improving candidate experience and scheduling efficiency

• Prioritize critical tasks and projects with minimal guidance

• Keep accurate candidate tracking data, update and manage documents that will be viewed frequently by our senior leadership team

• Assisting in the coordination of other recruiting activities as needed

Requirements

• MUST LOVE SCHEDULING!

• Minimum of 2 years of recent experience high volume scheduling support experience

• Heavy calendaring experience a must have

• Experience working with Microsoft Outlook calendaring, Excel, Word, PowerPoint and basic reporting

• Enjoys going above and beyond to create a stellar candidate experience

• Thrives in a collaborative, fast paced, ambiguous and autonomous work environment.

• Loves solving coordination problems and challenges

• Experience with an Applicant Tracking system

• Ability to balance multiple time-sensitive priorities and act with urgency while maintaining a high degree of communication and service

• Impeccable attention to detail and the instinct to dive deep

• Exceptional written and oral communication skills and the ability to interface with senior executives in a professional manner

• Demonstrated ability to use excellent judgement in handling sensitive and confidential information

• Ability to work in a fast-paced, quickly changing environment

Nice to haves:

• Passion for constant improvement in candidate / customer experience

• Experience working with a modern applicant tracking system such as Workday

• Interest in contributing to a growing team and function, with a desire to help set up best-in-class processes