Overview

IDA has an exciting opportinity as a Recruitment Coordinator supporting the Corporate Employment and HR Business Partner team. In this position the Recruitment Coordinator will facilitate a variety of recruitment initiatives including university recruiting/ association recruitment/diversity and veteran recruitment, will ensure data accuracy within the HRIS and ATS systems, track and facilitate onboarding of new hires and provide staffing-related support for all IDA locations and other funtions within the HR Directorate.

Responsibilities

Employment: Schedules candidates all stages of the recruitment process including phone screens/in-person interviews, including arranging or coordinating travel for candidates. Acts as a point of contact for candidates throughout the recruitment process; assists in offer preparation process. Processes new hires timely, ensuring data is correct, pushing out details regarding hire and orientation. Tracks recruitment, open positions, recruitment sources as well as internal and external postings to ensure they are created timely; may answer questions from applicants regarding open positions.

External Contact: Serves as alternate point of contact for employment candidates, placement offices, employment agencies, advertising sources; provides scheduling and logistical support for conference or association meetings or presentations.

Administrative: Assists with posting open positions and maintaining data of recruitment sources. Maintains accurate ATS and HRIS data. Assists with the relocation process, answering or directing questions for new hires. Coordinates recruiting trips, recruitment material, schedules applicant interview trips, handles expense reports for HR Business Partner team and assists new hires with relocation expense reports. Maintains the employment unit's files and records.

General Administration: Supports the Manager of Employment, HR Business Partners and other HR staff with routine activities and special projects. Works with temp agency to assist in obtaining temp staff replacements.

Performs other related duties as assigned.

Qualifications

• Bachelors degree in Human Resources or relevant field, or equivalent combination of experience and college coursework, with at least 1 year of prior experience in HR, preferably in the recruitment area.
• Ability to work in a fast-paced, constantly changing environment with keen attention to detail. Ability to adjust expected tasks/schedule to changing priorities. Able to take initiative and think proactively not just about the tasks at hand but the length of any process and reacts as needed.
• Excellent communications skills required. Proactively develops and maintains effective working relationships with colleagues both in the HR Directorate and among our client base as well as candidates/new hires and external vendors, suppliers, college/university staff, etc.
• Proficiency in MS Office, Internet recruiting sites (LinkedIn, Indeed , etc.) as well as business correspondence, writing job postings and good experience in collecting and analyzing recruitment information. Demonstrated aptitude for routine mathematical and statistical applications; prior use of an applicant tracking and/or HRIS system is highly desired.
• U.S Citizenship is required.
• Ability to obtain and maintain necessary security clearance.

Successful completion of a criminal background check is required.