Position Type:

Staff Full-Time

Position Number:

038

Campus:

Langston

Department:

LANGSTON

Location Address:

701 Sammy Davis Jr Drive, Human Resources/Student and Employee Services
Langston, Oklahoma, 73050
United States

Hiring Supervisor:

Hiring Range:
(Contingent upon available funding):

Work Schedule:

M-F

Faculty Appt Period:

Job Summary:

Job Summary:

Timely procurement of goods and services for Langston University, ensuring cost effectiveness and quality. Prepares technical specifications for request for proposals. Prepares and develops bid documents and supplier bid lists. Assists university departments in effective management and accountability for their property, provides regular training to university departments and website tutorials and information, establishes administrative control over fixed assets inventories, helps establish climate of responsibility for preserving the institution’s assets and interacts with auditors, government officials and other cognizant reporting agencies. Administrates the purchase card (P-Card) program and ensures adherence to policies and procedures of both the state of Oklahoma and LU. Provides guidance compliance with standard practices, municipal, provincial and federal laws related to purchasing practices and in accordance with LU purchasing policies.

Responsibilities:

Timely procurement of goods and services for Langston University, ensuring cost effectiveness and quality.
Assist university departments in effective management and accountability for their property, establish administrative control over fixed assets inventories, help establish a climate of responsibility for preserving the institution’s assets and interact with auditors, government officials and other cognizant reporting agencies.
Administrate the purchase card program and ensure adherence to policy and procedures of both the state of Oklahoma and LU.
Provides training, guidance, and assistance to faculty and staff in all aspects of purchasing and purchase card program.
Ensures that all purchasing is in compliance with standard practices, municipal, provincial and federal laws related to purchasing practices and in accordance with LU purchasing policies.
Prepares technical specifications for request for proposals. Prepares and develops documents and supplier bid ists to obtain competitive quotations on commodities and services. Prepares and maintain accurate documentations on all solicitations, responses, purchases, contracts, correspondences and related follow up. Reviews purchase awards documentation and is responsible for awarding a contract with consensus from respective department.
Develops and updates department procedures and recommends changes to related university standard practices; interprets policies and procedures to faculty and staff in their need to purchase supplies and services.
Analyzes current procurement activities and interviews current and new suppliers to recommend improvement through more efficient procurement methods, quantity discounts, standardization, value analysis and cooperative purchasing. Ensures vendor database has current and accurate contact information.
Expedites outstanding purchasing. Ensures vendor database has current and accurate contact information.
Expedites outstanding purchase orders to ensure delivery requirements are met.
Promotes and develops contact and liaison with external supplier community and LU departments and suppliers.
Performs other related duties such as special assignments and annual major objectives as required.

The omission specific stamen of duties does not exclude them form the position if the work is similar, related or logical assignments to the position.

Special Instructions to Applicants

Education & Experience

Position Qualifications:

Qualifications:

Business Degree or Accounting;
Maintains confidentiality of purchasing and financial information.
Ensures compliance with standard practices, regulations, and standards.
Experience in accounts payable, purchasing and accounting in a university setting or public purchasing environment preferred.
Computer knowledge and experience with Word, Excel, email, and internet. Must be a self-starter and have decision-making ability.

EDUCATION, TRAINING, AND EXPERIENCE:

Required: Bachelor's degree required, preferred in Business Admin or Accounting, 2+ years' experience in accounting, accounts payable, or purchasing.

Langston University (LU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, LU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check.The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.