The Position

The Project Controls Manager (Analyst III) is an important bureau partner contributing to the successful implementation of Portland Bureau of Transportation’s (PBOT) Capital Program, a portfolio of transportation projects valued over $200M. This work will require project and program management experience, with the ability to manage an evolving process with many stakeholders. The individual selected for this position will need to possess excellent communications, leadership, and agile project management skills, as well as knowledge and experience with improving complex processes to help PBOT Leadership and Project Managers make informed data-driven decisions that reflect the city’s core values of anti-racism, equity, transparency, communication, collaboration, and fiscal responsibility. This position will report to the Asset Manager within the Asset Management Division, which resides in the PBOT Office of the Director. The incumbent will work closely with capital project division leaders and peers to develop and improve capital projects’ processes, monitoring, and reporting.

What you’ll get to do:

• Implement project controls for the PBOT Capital Program by defining and monitoring projects by risk and portfolio and routinely managing and reporting on projects’ scope, schedule, and budget.
• Lead monitoring and reporting on the bureau’s overall annual project performance, identifying opportunities for overall improvement.
• Improve upon established project controls’ stages & gates, project management processes, and the bureau systems supporting the Capital Program (e-Builder, ArcGIS, SAP, and Tableau).
• Collaborate with PBOT resources who manage, design, and operationalize capital projects to identify process improvement efforts by identifying successful project implementations and engage with PBOT’s Project Management Division to incorporate improvements into its operations.
• Engage and coordinate with other city’s infrastructure bureaus to improve and standardize reporting, data, and processes related to capital controls.

Who you are:

• Excellent Communicator: In this position, you will cultivate and maintain positive working relationships with PBOT leadership and capital project-focused staff, as well as other city bureau project management office and project controls resources. You must be a strong listener to hear and understand the needs of staff and leadership. The insights, contributions, and cooperation from these relationships will help with the development, implementation, and improvement of PBOT’s capital program.
• Equity-Centered: You possess strong leadership focused on supporting a workplace culture that is supportive of the City of Portland’s Core Values of anti-racism, communication, collaboration, equity, transparency, and fiscal responsibility.
• Project Manager: You have knowledge of project management principles, and you can use that knowledge independently to problem solve and develop innovative solutions to manage and monitor PBOT’s capital program performance.
• Data-Driven: You are skilled at collecting, organizing, and utilizing data to monitor outcomes and report transparently on performance goals. You use analysis to derive insights that will drive process improvement and documentation.
• Agile and Innovative: You’ve demonstrated the ability to remain responsive, flexible, and calm in a dynamic environment as well as having an aptitude for continuous improvement, applying change management practices to successfully implement bureau-wide changes to capital program policies and processes.

An Ideal Candidate will have:

• 6 or more years of managing capital projects and/or facilitating project controls.
• Background in working with e-Builder or similar project management software.
• Proficiency in leveraging technology to monitor and report on business operations, including use of applications like Tableau, ArcGIS, Access, Excel, Word, SharePoint etc.
• Familiarity with capital project delivery principles, including establishing baselines. and re-baselining, managing schedules, developing cost estimating, and conducting risk analyses.
• Background in writing and delivering reports on program performance, findings, and recommendations.
• A Project Management Professional (PMP) Certification
• Agile project management background
• Process improvement certifications, including design thinking or lean six sigma education.

About the Division:
The Asset Management Division resides in the PBOT Office of the Director and provides the strategic direction and oversight to ensure PBOT funds are distributed in a fiscal responsible manner to effectively and efficiently meet PBOT’s programmatic and equitable goals. Within this division, there are three main focuses:

• Asset Management: Oversee the transportation asset management strategy for PBOT, manage the overall reporting of status and condition of all PBOT-controlled assets, and build the financial strategy to support the lifecycle and the replacement of PBOT assets.
• Project Controls: Implement project controls for the PBOT Capital Program by defining and monitoring projects by risk and portfolio, managing and reporting on projects’ scope, schedule, and budget, as well as reporting on overall annual project performance and identifying and implementing project management improvements.
• Portfolio Oversight: Support the oversight and tracking of PBOT’s strategic asset investments, including the tracking and monitoring of financial commitments, partnering with PBOT Financial Services to develop financial strategies for PBOT investments, and delivering quarterly and annual reports on PBOT’s financial investments.

About the Bureau:
The Portland Bureau of Transportation is a community partner in shaping a livable city. We plan, build, manage, and maintain an effective and safe transportation system that provides people and businesses access and mobility. We keep Portland moving. For more information about the Portland Bureau of Transportation, please visit Transportation | Portland.gov. The Portland Bureau of Transportation embraces diversity, models inclusivity, and promotes equity through its service delivery, internal operations, organizational culture, and in its work with partners and the community.

City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.

Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here.

COVID-19 Vaccine Requirement
As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by date of hire. You may request an exception, for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered.

Work Location
Many positions within the City are designated as hybrid and currently the City requires you to work in-person one day per week. Beginning in April 2023, most hybrid employees will be expected to perform at least half of their work in-person.

To Qualify

The following minimum qualifications are required for this position:

• 
  Experience applying the principles & knowledge of project management principles either as a project manager and/or overseeing capital project controls, such as establishing baselines and re-baselining, managing schedules, developing cost estimating, and conducting and monitoring risk analyses.
• Experience utilizing e-Builder or similar project management software to monitor, manage, or improve project management processes, procedures, or reporting.
• Experience with developing and delivering detailed reports on scope, schedule & budget performance related to capital project portfolios or similar large program reporting to different stakeholder groups, utilizing data from multiple sources, such as SAP, e-Builder, and ArcGIS
• Experience utilizing data to inform continuous process improvements efforts to identify performance areas, create improvement strategies, and to monitor progress.
• Ability to contribute effectively in a multicultural workforce, promote an equitable workplace environment, and apply equitable practices to diverse and complex City services.

Applicants must also possess:
Must be fully vaccinated for COVID-19 per City/State mandate or have an approved exception by date of hire

The Recruitment Process

An evaluation of each applicant’s training and experience, as demonstrated in their resume and cover letter, weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

**PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**

Recruitment Timeline
Job Posting closes: Monday, March 27, 2023
Applications Reviewed: Week of March 27, 2023
Eligible List / Notices Generated: Week of April 3, 2023
Selection Process Begins: April
Job Offer: May
*Timeline is approximate and subject to change

Applicants must submit a cover letter and professional resume online, specifically focused on your qualifications for this position as identified in the “To Qualify” section of this announcement in accordance with the following Application Instructions:

• 
  Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your responses to the supplemental questions.
• If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
• Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.

Please note, all completed applications for this position must be submitted no later than 11:59 pm, on the closing date of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested . E-mailed and/or faxed applications will not be accepted.

Additional Information

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.

ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.

Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here.

Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Did you know? The City of Portland offers How to Apply Classes that are free and review tips and tricks when applying to the City. Follow the link for the most recent list of scheduled dates: How to Apply Classes for City of Portland | Portland.gov

Contact Information:
TroyLynn Craft
Senior Recruiter
troylynn.craft@portlandoregon.gov