The Project Administrative Assistant provides administrative and technical support for the New Technologies Project Deployment team, providing general clerical, data entry, data tracking, and project-based work.

Essential Duties and Responsibilities:

• Create, organize and maintain project filing system. Keep project files up to date on a daily basis.
• Take verbal direction and translate the direction into actionable steps that are quickly documented and circulated to confirm alignment of all parties involved.
• Assist with coordination and schedule project meetings
• Prepare memorandums, letters, respond to email communications and other documents as required
• Work with warehouse personnel and field personnel remotely to monitor and track the material receiving process to ensure all equipment is properly tracked and reported across/in multiple systems
• Work directly with other departments/internal teams to collect, convey and enter data into files, forms and systems related to the project.
• Complete weekly reports on time and accurately
• Perform other duties as assigned

Required Knowledge, Skills, and Abilities:

• Excellent communication and organizational skills
• Must be proactive and take the initiative to acquire new assignments when assigned work is completed
• Ability to work with and maintain confidential information
• Strong verbal and written communication
• Proficient with Word, Excel, and Outlook
• Quickbase experience a plus
• Strong work ethic, able to work independently with desire to learn and improve
• Manage time and complete assigned projects
• Promote teamwork within the department as well as companywide with a positive, cooperative attitude and willingness to take on additional duties as directed.

Education and Experience:

• Must have a high school diploma or GED, be at least 21 years of age, have a valid driver's license, and the ability to pass all pre-employment checks including Motor Vehicle record, background and substance screen.
• Associates Degree in Administrative Management preferred or relevant experience equivalent to degree.
• Demonstrated experience with general office work requiring written and verbal communication, significant computer work, and attention to detail.