Job description

SALARY RANGE: $40,000 to $45,000 per year.
HYBRID WORK SCHEDULE: Team works one day per week (Thursday) in the office.
COMPANY DESCRIPTION:
Established in 1951, Amideast is an American nonprofit organization dedicated to creating hope, opportunity, and mutual understanding among people in the Middle East, North Africa, and United States through life-changing opportunities for education and cultural exchanges. Working with local, regional, and international partners, we provide programs and services that improve educational opportunity and quality, expand access to U.S. study, empower youth and women, strengthen local institutions, and develop language and professional skills for success in the global economy. Headquartered in Washington, D.C., Amideast operates offices in 11 countries in the MENA region. For more information, visit us at www.amideast.org.

POSITION DESCRIPTION:
The Program Assistant - Fulbright is a key member of the 19-person department charged with managing the Fulbright Foreign Student Program for the Middle East and North Africa. The incumbent will work in tandem with the assigned supervisor to support a student caseload and perform placement activities. The incumbent also will assume responsibilities that pertain to and require the assistance of the Fulbright department as a whole. Therefore, the Program Assistant must be organized, diplomatic, and team-focused.

RESPONSIBILITIES:
Provide administrative duties including:

• Assist with the university placement and monitoring of Fulbright students from the Middle East & North Africa
• Coordinate university application submissions and track admission decisions
• Correspond with Fulbright students, Amideast field staff, U.S. colleges & universities and Department of State representatives and Fulbright Binational Commission staff
• Assist with the planning and implementation of the annual Fulbright reentry workshop
• Accurately maintain student files and database records
• Coordinate and assist with conducting virtual interviews with supervisor and nominees during the university placement process
• Coordinate virtual pre-departure orientation meetings with incoming Fulbright students
• Arrange and track student incoming and outgoing travel logistics
• Process student payment requests
• Anticipate DS-2019 renewals and generate necessary forms
• Enroll and maintain students’ health insurance coverage and assist students with questions or issues concerning their medical coverage
• Assist with interviewing prospective Program Assistants and interns
• Contribute to department’s social media efforts
• Assist with the supervision and training of intern(s)
• Represent Amideast and the Fulbright Program to visiting university representatives and at conferences or seminars
• Provide general clerical support to the Fulbright department as a whole
• Other administrative duties as assigned by supervisor

QUALIFICATIONS AND SKILLS:

• Bachelor’s degree or equivalent
• Minimum one-year relevant experience in an office environment
• Precise attention to detail, strong organizational skills, and the ability to multi-task
• Excellent written and spoken communications skills
• Experience using Microsoft Office
• Interest in the Middle East & North Africa and/or International Education desired
• Experience working with students is a plus

WORK ENVIRONMENT:
The incumbent in this position will work in a professional office environment and will utilize the following equipment when working from the corporate office or remote home office (temporarily due to COVID-19).

• Computer (laptop or desktop)
• Printer/Photocopier/Scanner/Fax
• Telephone

The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.

Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.

Job Type: Full-time

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