GENERAL PURPOSE: Support a Production lead or Producer.

MAJOR JOB OBJECTIVES AND RESPONSIBILITIES:

Focus on building upon basic production skills and mastery of MKG process(es). Working to build own pieces of projects outside of administrative duties. At highest level, will fully support a producer on a large-scale project. PC is a support only role, not expected to lead own project. Autonomy of project will prove ready for growth to next level.

Major Job Objective

• Day-to-day take all direction from Manager or Lead Producer or AP on project / Support the Project Lead on the project as right-hand man/work with Producer to find areas of the project to own
• Works with producer and/or AP to establish R&Rs and confirm responsibilities on project-by-project basis
• Lead and manage smaller portions of the project (rentals, uniforms, activations etc.)
• Project management of deliverables, timelines and ensures results; supports multidisciplinary team
• Comprehension of agency processes, departmental roles and responsibilities and overall workflow Comprehension of project / client priorities and KPIs
• Serve as primary liaison between vendors and agency, secondary point of contact for clients
• Contribute to the creative decks - spelling & grammar check, table of contents check, removing all internal notes, and asking your designer / producer how you can help get it done in time, give your opinion on it.
• Support producer on liaising with in-house Creative, Design, and Operations divisions
• Provide budget support throughout project: track all expenses and file receipts, process/manage/file invoices, make sure to stay on budget with event décor/rentals/crew meals/other elements managing, assist with budget reconciliation; Ensure all internal team members’ project expenses are requested and accounted for
• Works with DOP and producers on bettering the production department as a whole and perfecting internal processes
• Helps with ordering and assisting with agency and production needs such as researching, ordering and sourcing for internal events and initiatives
• Assists on one off assignment such as premium sourcing or venue research, to help move along production in different phases of a project life.
• Works on new biz pitches and proposals or research as needed

Education/Certification:

• Bachelor’s degree or equivalent.

Work Experience:

• 1-2 years’ with similar experience

ESSENTIAL FUNCTIONS:

• Creates project folders on the drive and organizes & saves all files; Alerts Lead Producer when Master Matrix and Pink Sparrow PIF are available to be populated
• Includes internal & client agendas and notes (if an Intern is assisting with taking notes during a meeting, PA should be reviewing and cleaning up document before sharing with lead producer and larger internal or external team members)
• Expenses & Tracking - Receipts, Invoices, Accountability Management
• Meeting/Call invites
• Obtain COIs & Worker’s Comp
• Ordering of Event Elements
• Production Booklets
• Brand Ambassador Training Manuals
• Staff Travel Booking & Management
• Crew Meals
• Project Summaries