Job description
The City of Coral Gables, Florida, The City Beautiful, a progressive, international, coastal and historic City is seeking a highly qualified professional who is inspired by interesting challenges of an established, but dynamic community for the position of Procurement Sourcing Specialist. The City has a population of approximately 51,000 residents, has a vibrant downtown and is home to the University of Miami. It is proud to be ranked by Forbes.com ninth out of America's Top 25 Towns to Live Well and America's sixth most successful walkable suburb by the Wall Street Journal.
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
The primary function is to provide end-user support (both system and process) for purchasing technology tools including the city’s financial system, processing purchase requests/change orders and handling all supplier/vendor maintenance.
Be the subject matter expert on all procurement systems (internal & external), being the go-to person for advice on requisitioning.
Reviewing and processing all purchasing requests and change orders submitted by the user departments in a timely manner.
Handling any issues/troubleshooting regarding the requisition/change order process and acting as the division liaison with Information Technology and third-party systems.
Processing all supplier requests and facilitation updates.
Creating and processing suppliers to vendors and maintaining all databases of the same.
Tracking and reporting vendor spend to support the city’s small purchase order policy.
Provides quarterly reports of vendor spend to all user departments.
Establishing a savings tracking methodology with regard to small purchase category spend and making recommendation for citywide contracts.
Monitor supplier performance and manage supplier relationships for key suppliers across multiple departments/divisions.
Handling all supplier/vendor outreach as well as attending external procurement events to represent the division.
Facilitates public records requests associated with citywide spend and vendors.
Participates in Procurement special projects and financial system improvements.
Acts as the primary back-up partner for the P-Card Administrator/Administrative Assistant.
Performs other tasks as required.
Bachelors Degree in Public Administration, Business Administration or related field and three (3) years of procurement experience.
Any appropriate combination of relevant education and/or work experience will be considered.
Valid Florida Driver’s License.
HOLIDAYS: 14 days including 3 floating days.
SICK LEAVE: 110 hours annually.
ANNUAL LEAVE: 94 hours in the first year of employment, increasing up to 210 after 25 years. Employees must take 40 hours of annual leave each year.
BEREAVEMENT LEAVE: 5 or 10 days for the death of a family member in accordance with the City's Personnel Rules & Regulations.
HEALTH INSURANCE: Fully paid by the City (HMO Select). Coverage becomes effective 1st of month following 30 days. Employee may purchase coverage for eligible dependents at a cost of approximately 50% of the premium.
DENTAL INSURANCE: Available at a cost to all employees through payroll deduction.
VOLUNTARY BENEFITS: Several plans are available, such as Short Term Disability, Life Insurance and Critical Illness policies through payroll deductions.
LEGAL SERVICES: Legal Service plan available at a cost to all employees through payroll deductions.
POST EMPLOYMENT HEALTH PLAN (PEHP): The City deposits $950 annually into an individual account for each employee. Monies may be used to pay premiums or medical expenses after retirement.
DEFERRED COMPENSATION: Employees may defer a portion of their pre-tax salary in the 457 Deferred Compensation Program.
TUITION REIMBURSEMENT: $1,500 per semester ($6,000 maximum annually) as per the City's Rules and Regulations.
CELL PHONE: Cell phone provided at a monthly cost of $20.00, if required by department.
RECREATIONAL USE: Employee, spouse and immediate family members seventeen (17) years of age and under are entitled to the benefits below:
- Venetian Pool – No charge for daily admission.
- Tennis Centers – No charge for daily court fees
- Youth Center – 50% off residential rates for memberships and 25% off camps and other programs.
Golf at Biltmore & Granada:
- Monday through Friday – no charge
- Saturday, Sunday and Holidays:
- Before Noon – Twilight fees apply
- After Noon – No charge
PENSION:
City Retirement Plan - Mandatory employee contribution of 10 % of salary; Vesting period is 10 years.
OR
Defined Contribution - 401a - Contribution by City of 7% of employee base annual salary. Vesting period 5 years. Employee not required to contribute.
***Note: Benefits subject to change.***
2151 Salzedo Street
Coral Gables, Florida, 33134
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