Summary

The position manages various aspects of accounting such as direct responsibility for reviewing and maintaining general ledger expense accounts, administering, reviewing and processing accounts receivables and payables, administering all aspects of billing/collections, cash accounting including receipts, disbursements and bank reconciliation, and producing various accounting and financial reports. MUST HAVE EXPERINCE WITH COST ACCOUTNING IN A MANUFACTURING ENVIROMENT.

Essential Duties (and management may assign other duties).

• Run daily AR and AP invoicing activities, maintain weekly aging balances, and keep up with returns/credit memos.
• Work with customers and internal customer services account managers to resolve any billing differences.
• Reconcile customer A/R balances with electronic billing systems.
• Complete and provide accounts receivable updates to senior staff and customer service.
• Work to bring all receivable balances to on time payment status.
• Assist in reconciling general ledger accounts on a monthly basis.
• Prepare monthly sales by customer reports.
• Review expense accounts monthly for incorrectly posted items and record j/e to reclassify.
• Provide accurate reporting of sales, new and open orders.
• Provide daily GP reporting to internal managers and provide additional analysis as needed
• Maintains fixed asset additions, disposals and reconciles to ensure Company stays within budget.
• Communicate intercompany balances and reconcile differences.
• Review vendor invoices, GL posting codes and process invoices for payment, ensuring three-way match of invoices, PO’s and packing slips. Resolve discrepancies.
• Assists in preparing monthly fiscal management reviews (internal).
• Review un-invoiced receipts and contact vendors to clean up listing of open items monthly.
• Resolve AP invoice discrepancies, correspond with vendors and respond to inquiries.
• Review and post cash receipts, accounts receivable receipts and accounts receivable invoices.
• Assists with monthly financial closings and other special projects as required.
• Participates in continuous improvement projects throughout the year.
• Provide accounting support to staff as needed.
• Ad hoc projects as assigned by the Controller or General Manager
• Assists with annual financial audit and physical inventory.
• Maintain an orderly document retention program and filing system.
• Assist with journal entries and reconciliations of General Ledger Accounts.
• Prepare 1099’s, tax exempt forms and credit reference requests.
• Assists with setting up Customers and processing credit applications.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Written and Oral Expression – The ability to communicate information and ideas so others will understand.
• Active Listening – Giving full attention to what other people are saying, taking the time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Monitoring – Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements.
• Judgment and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Active Learning – Understanding the implications of new information for both current and future problem-solving and decision-making.
• Ability to work independently with minimal supervision – self start and finish all job assignments.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor’s degree in accounting, or related field, required. At least two to three years of related experience required.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Computer Skills

To perform this job successfully, an individual should have knowledge of accounting software; preference given to those with ERP experience. Proficient with Microsoft Office Suite or similar software.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be considered which would allow the employee to perform the essential functions of the job.

• Must be able to remain in a stationary position for prolonged periods of time.
• Constantly operate a computer and other office productivity machinery, such as calculator, copy machine, and computer printer.
• Occasionally move about inside the office to access filing cabinets, office machinery.
• Raising or lowering objects from one level to another (under 20lbs).
• Ability to move between departments and buildings to interact with others.
• Occasional stooping and kneeling as required.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Notes

ARCH Global Precision is an Equal Opportunity Employee and wholeheartedly supports diversity in the workplace as a basic premise for business success. All employees of ARCH Global Precision are employed on an at-will basis. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to modification to accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.