Job description

Payroll Specialist

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WHO ARE WE?*
For over 30 years, TeleTracking has been operating with a simple mission, to ensure that no one waits for the care they need. Our state-of-the-art technology, combined with actionable best practices and a strong advisory services team, means that we provide the critical operational components required to build a responsive, resilient healthcare system. One of those key components is the centralization of hospital operations…the ability to see in real-time everything from the number of available beds to receive and treat patients to the number of pieces of available medical equipment. TeleTracking values people with an entrepreneurial spirit, creativity and building strong relationships with our employees. We believe that diversity, equity, and inclusion in our workforce keeps us competitive and provides opportunities for everyone.

JOB SUMMARY
The Payroll Specialist will primarily be responsible for applying company policies and procedures to process payroll as directed by the Payroll Lead. The Payroll Specialist will verify accuracy of time reporting and reconcile salary and benefits information through the ADP Workforce Now system for the purpose of completing accurate bi-weekly multi-state payroll processing, and related periodic reports for all entities.
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PRIMARY DUTIES AND RESPONSIBILITIES

• Collect and process salary and payroll related change information from People and Culture and/or time reporting system. Assure that all changes are properly authorized in accordance with company policies, federal, state, and/or local laws.
• Process multi-state company-wide payroll (including commissions/bonuses/off cycle pay) for all entities in a timely and accurate manner. Collaborate with international accounting vendor for UK payroll processing. Process, distribute, record, and maintain all payroll-related information.
• Verify 401 K enrollment accuracy in ADP. Serve as back-up support to Payroll Lead to provide internal 401 k administration support.
• Assist Payroll Lead to prepare various payroll tax returns, including underlying support. Ensure all applicable state and local tax jurisdictions are registered and filed in a timely manner. Collaborate with ADP to resolve payroll tax matters and resolve inefficiencies.
• Ensure all payroll related transactions (payroll, accruals, commissions, bonuses, 401 K match, taxes, etc.) are appropriately recorded via journal entries in the company's ERP system.
• Assist Payroll Lead in preparation of monthly, quarterly or annual reports of compensation/payroll information. Support the annual payroll, all state worker's compensation, and 401 K audits.
• Provide support to the following (including but not limited to): external auditors, Legal, People and Culture, and Finance Departments.
• Support ad hoc payroll information requests: work with ADP to develop reports and forms to provide the information to support underlying requests.
• Ad hoc reporting and analysis/ other duties as assigned.

EDUCATION

• Bachelor’s Degree in Accounting, Finance, Business, or related field preferred, or equivalent combination of education and experience.

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LICENSES & CERTIFICATIONS*

• CPP preferred.

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REQUIRED EXPERIENCE*

• 3+ years’ experience processing multi-state payroll, to include preparation, internal controls, and taxes.
• 2+ years ADP WFN experience, implementation experience a plus.
• 2+ years relevant experience using financial software, NetSuite is a plus. Recording Journal entries and reconciling month-end.
• Proven organizational skills and ability to handle confidential matters and information with and confidentiality.
• Requires experience interfacing with all levels of the Company.

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REQUIRED SKILLS*

• MS Office (Word, Excel - Vlookups & Pivot Tables).
• Must be strong in basic accounting principles, have an aptitude for computer hardware and

so are systems, and have the appropriate personal communication skills necessary to work
with coworkers and all levels of management.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office, handle various types of media and equipment, and visually or otherwise identify observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.
TeleTracking has a COVID-19 vaccination policy which mandates vaccination or an approved exemption due to religious or medical reasons. We require all newly hired U.S.-based employees, regardless of full-time, part-time, temporary, intern, exempt, non-exempt, or any other status or classification and regardless of work or remote work location to be fully vaccinated and any offer from TeleTracking is contingent on being fully vaccinated against COVID-19 prior to starting your employment. Any accommodation request will be objectively considered in accordance with the Federal, State, and Local laws on a case-by-case basis.
TeleTracking is committed to providing equal employment opportunity to all people in all aspects of the employment relationship, without discrimination because of race, age, sex, color, religion, national origin, disability or status as a Vietnam era or special disabled veteran or any other unlawful basis, as defined by applicable law, and fostering a workplace free of unlawful discrimination and retaliation. This policy affects decisions including, but not limited to, hiring, compensation, benefits, terms and conditions of employment, opportunities for promotion, transfer, layoffs, return from a layoff, training and development, and other privileges of employment.
An integral part of TeleTracking’s commitment is to comply with all applicable federal, state, and local laws concerning equal employment and affirmative action.

Job Type: Full-time

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