Job description
Under limited supervision, performs duties associated with processing payroll information; analyzes audits and corrects payroll information and provides customer service to employees and supervisors in the areas of payroll, taxes, etc.; and performs other related duties as assigned.
DUTIES AND RESPONSIBILITIES (Which are not in any hierarchical order)
1. Brings payroll data in the payroll software from the Kronos Time Keeping system including hours works, type of earnings, and type of leaves.
2. Inputs payroll data to include hours worked, deductions and changes to earnings.
3. Inputs personnel data affecting payroll.
4. Reviews, edits, and when necessary corrects data received from the time keeping system.
5. Audits and reconciles payroll reports.
6. Calculates payroll tax deductions in accordance with Federal and State laws.
7. Generates deductions from employee's pay for loan repayments, child support, pensions, etc.; prepares electronic funds transfer for payments.
8. Prepares quarterly payroll tax reports.
9. Researches payroll and personnel issues found on exception reports and takes corrective action.
10. Responds to questions from employees regarding issues affecting their pay.
11. Calculates, prepares and verifies bi-weekly payroll and calculates and prepares manual payments for exceptions, final pay, back pay, etc.
12. Balances payroll reports for each payroll.
13. Prepares and distributes computer generated reports of personnel and payroll data.
14. Acts as liaison between employees, department personnel, and payroll on matters related to pay.
15. Organizes and maintains payroll files.
16. Prepares and updates training documents related to time entry requirements, use of time entry system and payroll processes.
17. Conducts training for managers and other employees in the use of the Kronos timekeeping system and on the procedures and methods used to create the payroll
18. Performs other related duties as assigned.
Salary
Depending on qualifications the starting salary for this position will be in the range of (Pay Grade 52):
$48,512 - $72,778
Excellent Benefits!
Qualifications
Associates degree with a major in Business Administration, Accounting, Finance or related field (education will be verified using the “Education Requirements” listed below) and two (2) years of related experience in processing payroll, conducting training, writing training materials, carrying out financial processes, accounting, or any equivalent combination of training and experience.
Experience working with Oracle HRIS and Kronos Time Keeping System is highly desirable.
A current and valid Florida driver’s license or State of Florida Identification Card is required. A current and valid driver’s license or Identification Card from any state may be utilized during the application process, with the ability to obtain the State of Florida driver’s license or Identification Card before the first day of employment.
Alternate Requirements:
Bachelor’s degree with a major in Business Administration (general, health, etc.), Accounting, Finance or related field (education will be verified using the “Education Requirements” listed below) and one (1) year of related experience in processing payroll, conducting training, writing training materials, carrying out financial processes, accounting, or any equivalent combination of training and experience.
Experience working with Oracle HRIS and Kronos Time Keeping System is highly desirable.
A current and valid Florida driver’s license or State of Florida Identification Card is required. A current and valid driver’s license or Identification Card from any state may be utilized during the application process, with the ability to obtain the State of Florida driver’s license or Identification Card before the first day of employment.
Education Requirements: To be considered valid (or verified) for position qualification purposes, and consistent with City Hiring Policy 4-5, a High School, GED or equivalent diploma, and all higher education degrees or certifications must have been issued by:
a) a public education institution in the State of Florida or any State or Territory of the United States; or
b) an institution accredited by an accrediting organization that is recognized by the Florida Department of Education or the U.S. Department of Education; or
c) an institution that is accredited by an organization that is recognized by the Council for Higher Education Accreditation (CHEA); or
d) an institution whose degree or certification is accepted by institutions identified in either a), b), or c), above, for the purpose of admission to institutions identified in either a), b), or c) above.
International degrees will be evaluated to determine if they satisfy qualification requirements.
Additional Details
The selection process for this position may consist of any, all or a combination of the following tests: evaluation of training and experience, written examination, structured oral interview or other assessment method.
State of Emergency: When normal operations of City departments are suspended or interrupted due to a declaration by the Mayor that a state of emergency exists, all employees will be deemed critical by the City. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work. Employees deemed critical by the City but not needed for the initial preparation and/or continuation of emergency operations or for special work detail may be directed not to report to work, and given paid administrative leave or they may be reassigned to another location that best meet the needs of the City.
The City of West Palm Beach allows remote work assignments for certain job classifications and under certain conditions in accordance with Remote Work Policy 4-20.
How To Apply
If you are interested in applying for this position you may apply online by selecting the Apply Now button at the end of the job posting. Applications must be received in Human Resources by the closing date.
The City of West Palm Beach is an equal employment opportunity employer. The City values the service of veterans to our country, supports recruitment of veterans and veterans' preference will be given in accordance with Chapter 295 of the Florida Statutes for those who met the minimum requirements of the position. Background investigation, physical, and drug and alcohol screening is required as condition of employment.
Currency
USD
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