JOB INFORMATION

Exempt; full-time; 40 hours per week; Monday - Friday; 7:30 a.m. - 4:30 p.m.; full-benefits

This professional position oversees bi-weekly payroll processing and ensures the accuracy of payments and compliance with the Fair Labor Standards Act, for all Frederick County employees. This position also manages accounting payroll postings, and tax filings and payments, and creates notes for the annual comprehensive financial report. Supervision is given to payroll staff; Supervision is received from the Accounting Supervisor.

TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how much we value our employees. The following is what you can expect in your first year as a full time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid scheduled holidays, plus 2 additional floating holidays
• Day 1 coverage of comprehensive Medical Insurance Plan option to include generous County HSA contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• 100% County paid 2x annual salary Group Term Life Insurance benefit
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• County and Employee funded Defined Benefit Pension Plan
  • Vesting after 10 years of service
  • Additional service credit for eligible previous public service, military service, etc.
• Other employee paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, etc.

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

• Supervise and assist with the payroll processing for Frederick County Government employees of bi-weekly payroll using Infor Payroll System
• Supervise, evaluate, and train Payroll Analysts; interview and participate in hiring of new staff
• Coordinate with Human Resources and IIT to ensure correct employee data, collaborate to set-up new pay codes, deduction codes, other codes as needed
• Reconcile all quarterly tax accounts as well as payroll liability accounts
• File electronic tax withholdings to the federal government and appropriate states
• Prepare tax returns for multiple state tax agencies as well as Maryland Unemployment
• Review Direct Deposit changes, tax changes and addresses changes for accuracy in the calculation of taxable wages
• Prepare annual W-2s including reconciling to all tax, deduction, and other accounts as necessary
• Provide information and answer employee questions and payroll related matters
• Prepare retro-pay as needed
• Serve as liaison to external auditor and ensure financial audit requirements are met
• Setup, maintain and track all employee garnishments
• Reconcile various accounts to ensure that the accounting of direct deposits, checks, voided checks and direct deposit rejections are recorded accurately
• Conduct semi-annual testing and upgrade testing of the payroll system for updates to software and trouble shoot system problems
• Work with IT and Human Resources staff to set-up new pay codes, deduction codes, and other codes as needed
• Prepare notes regarding compensation to be published in the Annual Comprehensive Financial Report (ACFR)
• Perform other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned.

QUALIFICATIONS AND REQUIREMENTS

The qualifications / requirements, knowledge / skills / abilities and physical demands or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 
  Bachelor's degree in Accounting, Finance, or related field
• Minimum 3 work experience processing payroll for a minimum of 500 employees
• Work experience using an automated timesheet and payroll processing system
• NOTE: Additional years of work experience may substitute for a portion of the degree requirement

KNOWLEDGE / SKILLS / ABILITIES:

• Knowledge and understanding of Maryland State Retirement and Maryland Unemployment
• Knowledge of IRS payroll forms, Federal Tax Laws and Rules regarding payroll law and garnishments
• Knowledge of GASB and ACFR preparation
• Knowledge of accounting principles
• Knowledge of the Fair Labor Standards Act
• Skilled in the use of applicable computer programs and software (e.g. Excel, INFOR, Workforce Management, DocuSign, Word)
• Ability to effectively supervise and direct the work of others
• Ability to organize and prioritize assignments and meet deadlines with minimal supervision
• Ability to accurately compile and review statistical information, to accurately complete mathematical computations and to compile and prepare clear, concise reports and other written work
• Ability to effectively access, utilize and trouble-shoot computerized systems
• Ability to develop and maintain effective working relationships with co-workers, financial institutions, other department employees and the general public
• Strong and effective spoken and written (English) communication skills

PREFERENCE MAY BE GIVEN FOR:

• Experience with Infor Government Financial System
• Certified Payroll Professional Certification (CPP)
• Related experience processing payroll for municipal/local government or public safety employees

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

• While working in this position, the employee is required to constantly sit
• While working in this position, the employee is required to constantly work indoors

ADDITIONAL INFORMATION / EXAMINATION PROCESS

• Ability to provide own transportation as needed for meetings and other commitments
• Available for varied working hours as needed for evening meetings and other departmental priorities

EXAMINATION PROCESS (may include):

1. An evaluation of training and experience
2. Job related office skills testing
3. One or more interviews
4. A pre-employment background investigation through a public records search
5. A pre-employment physical examination and drug test

This description reflects management's assignment of essential duties; it does not proscribe or restrict the tasks that may be assigned.

Retirement Plan:
A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (10 year vesting) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability.

Health Insurance:
County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment.

Dental Insurance:
Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment

NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance.

Flexible Spending Accounts:
The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $2,700 per year for Health Care Spending and $5,000 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses.

Life Insurance:
Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Voluntary Life Insurance Program is offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, spouses and dependents.

Savings Plan - Deferred Compensation:
The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time.

Educational Reimbursement Program:
County employees who have successfully passed their probationary period may take up to two job-related courses per semester at any accredited educational institution. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn't remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG.

Employee Assistance Program:
This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related problem.

Leave
Annual Leave – Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year
0 – 2 years 11 days
2 – 10 years 17 days
10 + years 24 days

Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year.

Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement.

NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours.

Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, Military.

Holidays:
The County observes 10 holidays every year and 11 are observed on years of General Elections.