Job description

Reports To: Administrative Assistant

About Wildlife Conservation Society (WCS):
WCS stands for wildlife and wild places. As the world’s premier wildlife conservation organization, WCS has a long track record of achieving innovative, impactful results at scale. We run field programs spanning 60 countries and the entire ocean. We build on a unique foundation: Our reach is global; we discover through best-in-class science; we protect through work on the ground with local and indigenous people; we inspire through our world-class zoos, aquarium, and education programs; and we leverage our resources through partnerships and powerful policy influence. Our more than 4,000 diverse, passionately committed team members in New York City and around the world work collectively to achieve our conservation mission.

Position Objective: To maintain optimal coordination of information and logistics support for ZHP staff and to assist the Administrative Assistant. To facilitate our staff’s ability to perform their duties in accordance with the requirements of the Society and its collections.

Principal responsibilities include, but are not limited to:
Perform reception, switchboard/paging, communication, mail distribution, and administrative functions for ZHP. Provide administrative and logistical support for ZHP operations.
Receive and screen visitors and staff entering the Wildlife Health Center (WHC).
Maintain WHC filing systems and library records.
Complete clerical duties as directed (photocopying, medical records, check requests, travel reimbursements, scheduling tours, etc.).
Operate and maintain office equipment
Assist in updating ZHP written materials and records, including the digital wall directory, tour packets, Safety Data Sheets (SDS), and others as needed.
Perform cross coverage for the Administrative Assistant when absent and as directed.
Assist in projects and other clerical duties as assigned.
Contribute to, enlarge and uphold the Society’s policies toward Equal Employment Opportunities for women, minorities, veterans, people with disabilities, and other protected groups.

Qualification Requirements

Qualifications:
High school diploma or equivalent is required, although some college is preferred
1-2 years of administrative support in any setting is strongly preferred
Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to conduct several projects from start to finish simultaneously
Basic math and critical thinking skills
Excellent verbal and written communication skills and an attention to detail
Ability to take direction and work in a team
Flexible schedule-no weekends, 2-3 days onsite per week, 7 hours per day, 9am-5pm.
Hourly rate - $19.00

WCS is an equal opportunity employer dedicated to hiring and supporting a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value. EOE/AA/M/F/Vets/Disabled

Salary Range

$19.00

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