Job description
Functioning as the Business Manager, this position provides mid-level administrative and clerical support to Probation and Parole District by managing statewide offenders database and maintaining files accurately and efficiently. Supporting front desk operation by greeting and assisting visitors and callers to the office. Prepares case file material for open and closed cases. Provide office/administrative support while demonstrating excellent customer service skills and maintaining individual production requirements in support of Agency and Unit missions. Serve as secondary buyer in a large complex district.
Minimum Qualifications
High School Diploma or equivalent. Valid Driver’s License. Considerable recent experience providing customer and administrative support to include composing letters, memos, word processing, data entry, filing and other related duties in an professional office setting. Possess basic accounting skills. Knowledge of procurement principles. Knowledge of administrative and supervisory techniques. Demonstrated ability to meet deadlines and work in a large complex office setting. Demonstrated skill in the use of computers and related hardware, applications, email clients, and software to include the Internet and Microsoft Office (Word, Excel, etc.) or similar office productivity software. Demonstrated skill inputting data into an automated database other than MS Office. Recent experience using office equipment (i.e. Computers, printers, copier and fax machine, and a multi-line communication system. Demonstrated ability to organize work, meet deadlines and complete tasks in a timely manner. Skilled in communicating with customers, employees, and other individuals to answer questions, disseminate or explain information.
Preferred Qualifications
Prefer post-secondary courses in office administration or certification in office administration or equivalent training or experience in a related field. Prefer Valid Driver’s License.
Special Requirements
All applicants are subject to a background investigation and those applying to a designated safety sensitive position are subject to a pre-employment drug screen.
The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.
The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.
Special Instructions to Applicants
This position is located at Probation and Parole District #02 in Norfolk, Virginia.
Applications and/or résumés for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System ( RMS ). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted.
The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé.</b>
RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
This is a tobacco free facility. Use of all tobacco products is prohibited on site at all times.
Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management ( DHRM ) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), MUST attach these forms when submitting their state application and/or résumé.
The Virginia Department of Corrections is an EEO employer. Reasonable accommodations are available upon request.
AMERICORPS , PEACE CORPS , AND OTHER NATIONAL SERVICE ALUMNI ARE ALL ENCOURAGED TO APPLY .
In support of the Commonwealth’s commitment to inclusion, DOC encourages individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability ( COD ) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services ( DARS ). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800- 552-5019.
Applications and/or résumés for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System ( RMS ). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted.
The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé.</b>
RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
This is a tobacco free facility. Use of all tobacco products is prohibited on site at all times.
Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management ( DHRM ) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), MUST attach these forms when submitting their state application and/or résumé.
The Virginia Department of Corrections is an EEO employer. Reasonable accommodations are available upon request.
AMERICORPS , PEACE CORPS , AND OTHER NATIONAL SERVICE ALUMNI ARE ALL ENCOURAGED TO APPLY .
In support of the Commonwealth’s commitment to inclusion, DOC encourages individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability ( COD ) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services ( DARS ). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800- 552-5019.
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