Job description

SUMMARY: Under the direct supervision of the Atlanta Office Administrator, and according to established policies and procedures, the Office Services and Events Assistant is responsible for a variety of office services duties. Maintains positive contact with clients, attorneys, and staff and observes confidentiality of client and firm matters.

Please apply directly to our Career's site using this link: https://careers.btlaw.com/viRecruitSelfApply/ReDefault.aspx?FilterREID=10&FilterJobCategoryID=16&FilterJobID=912

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

1. Performs copy and printing projects of requestors. Distributes to requesting recipients.

2. Provides receptionist support during scheduled breaks and lunch hours; also supports reception station if the receptionist is on vacation or leave.

3. Manages kitchen and office supply inventories; stocks supply rooms and refrigerators.

4. Stocks photocopy machines with supplies; maintains relationship with office machine supply vendors, orders necessary supplies and calls in service when necessary.

5. Opens and distributes all interoffice and external mail, including learning the basics of iManage to identify who/where items should be distributed to; works with local US Postal Service, UPS and FedEx to track mail and packages; and takes large registered mail filing projects to the US
Postal Service as needed.

6. Assists with set up and break down of conference rooms for meetings. This includes setting up office supplies and food items, when necessary.

7. Other duties as assigned.

The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation requests may be accommodated, absent undue firm hardship.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
1. Represents the firm in a professional manner with highest levels of customer service at all times with a focus on firm goodwill.
2. Strong attention to detail and ability to follow verbal and written instructions and checklists.
3. Interpersonal skills necessary to communicate in person, by e-mail, and telephone to provide information with ordinary courtesy, ease, and tact.
4. High School Diploma or GED Certification with two years’ prior experience in an office services, food service or facilities environment.
5. Minimum two years of office experience; law firm experience preferred.
6. Ability to organize and prioritize numerous tasks and complete them within established time constraints. Consult with firm administrator and attorneys when priorities conflict.
7. Work occasionally requires more than 40 hours per week to perform the essential duties of the position; position may require non-standard hours. Occasional overtime to support after-hours receptions/events.

WORKING CONDITIONS:
1. Lifting and transporting of carts, furniture, boxes, and packages up to 50 pounds.
2. Must be able to stand or walk 90% of the workday.
3. Must have the ability to work under pressure and multi-task.
4. Standard office environment with little exposure to excessive noise, dust, and temperature.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Equal Employment Opportunity and Diversity Statement

Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.

Job Type: Full-time

Pay: $14.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

www.colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, www.colinoncars.com is the ideal place to find your next job.