Job description
Job description
Essential Functions: To provide a safe environment for residents, guests, visitors, employees and company assets via established procedures and practices.
Responsibilities:
· Responsible for handling all front office duties, to include assisting the Guest Clearance Department, Managerial staff, the Guest Service Specialist and any other additional duties related to the Public Safety Department.
· Handle incoming calls and assist accordingly
· Handle incoming and outgoing department mail
· Create and maintain applicable files, correspondence and documentation, file reports, etc.
· Check office supplies and request via requisition (Director’s signature must be obtained)
· Issue keys to authorized individuals and follow key control procedures
· Make sure computer or copier generated forms are readily available for staff
· Generate any needed document requested by the managerial staff
· Assist with any data entry as needed
· Provide and maintain excellent customer service when dealing with employees, residents and guests
· Assist guest, residents and visitors as required
· Assist with lost and found items, assuring proper documentation and storage
· Perform any other duties pertaining to the Public Safety Department
· Maintain accurate electronic registration records for all Island residents
· Maintain electronic Key Watcher system
· Process departmental payroll for each pay cycle
· Take effective notes, draft minutes of meetings, and track special issues related to public safety.
· Organize and implement meeting arrangements for Departmental meetings.
· Other administrative duties as assigned.
· Work with the Public Safety Office Administrator when deemed necessary
Education / Skills / Work Experience Required
· High school diploma required
· 2 Years as receptionist or similar office work
· Knowledge of office procedures
· Valid driver license required
· Knowledge of computer, Microsoft Office Suite including Excel, Word, and PowerPoint.
· Effective communication and customer service skills
· Knowledge and understanding of payroll, purchasing principles
· Ability to focus on completing work assignments with accuracy and detail
· Ability to develop and maintain a positive working relationship with staff, fellow employees, and residents
· Ability to maintain confidentiality when working with sensitive information and to comply with all record retention laws
· Proficient skills to communicate clearly and concisely in English, both orally and in writing
· Ability to maintain proficiency and knowledge of current and/or new regulations
Working Conditions
- Indoor office environment
Job Type: Full-time
Pay: $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Miami Beach, FL 33109: Reliably commute or planning to relocate before starting work (Required)
Education:
- Associate (Preferred)
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Work Location: In person
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