Job description

About You

• You’re looking for a position where your efforts are valued
• You are not afraid to be curious and ask tough questions
• You understand the difference between what business information is confidential and what isn’t
• You don’t get flustered working with clients
• You pride yourself on your perfect attendance record at work
• You are looking for a company that lives its values of integrity, accountability, and reliability
• You pride yourself on your attention to detail and organizing skills
• You always seem to become the “office expert” about technology
• You have a knack for maintaining processes and infrastructure to maximize resources
• You can transition between collaborative and autonomous roles seamlessly
• Working on a wide variety of tasks is appealing
• You thrive in an environment where you bring a calm demeanor to hectic situations
• Keeping others on task is one of your strengths

Pay rate is $17-20 per hour, depending on experience

Office Manager Benefits

• Paid Holidays
• Paid time off

About Us

Since 2011, Atlas Roofing has focused on a personal touch with each and every customer coupled with high quality products and services. We extend this personal touch to our employees as well; we don’t take shortcuts and do things the right way. We offer a great place to work at above average wages with room to grow.

Office Manager Expectations

• First and foremost, you’ll be answering the phone and replying to inquiries from prospects and customers via email and texts; this will take up to 10% of your day. It also means you’ll need to learn our industry and business to be able to answer questions effectively.
• As you speak to customers and prospects, you’ll enter their information accurately into Acculynx and determine what their needs by asking good questions, then assign the appropriate internal action.
• One of the most detailed activities is working with property insurance, which includes interacting with insurance adjusters, understanding what is and is not covered by a homeowner’s policy, and writing up and submitting paperwork to maximize our reimbursement from the insurance company.
• You’ll be responsible for protecting the company from liability by ensuring that all subcontractor paperwork is correct, complete, and up-to-date, including certificates of insurance, W-9s, and signed contracts.
• To keep our crews busy, you’ll keep track of what materials have been ordered, what materials have been received, which jobs have had contracts signed and deposits received, and group those that are ready by location to maximize productivity.
• Through Acculynx, you’ll monitor and actively manage each customer to shepherd them through each stage of the process.
• Other administrative items include utilizing Quickbooks to run reports, exporting reports into Excel for job costing, doing accurate and timely data entry, ensuring contracts are signed by customers, sending invoices to customers, and registering customers for their warranty.
• We’ll look to you to make sure payments are received from customers quickly so we can get started on their project, and then follow up at the end of the job to receive the final payment.
• You’ll be responsible for keeping our crews on the road by making sure they get maintenance regularly, they’re all insured, and their registration is done on time.
• We’ll need you to be resourceful and proactive in dealing with issues that may arise.

Office Manager Skills and Experience needed to be successful:

• Administrative support experience
• Communication decorum by phone and email (years of customer service experience)
• Basic bookkeeping knowledge a plus
• Excellent computer skills and the ability to learn new technology
• Solid communication skills, both written and verbal
• Experienced proficiency in Microsoft Excel
• Comfortable using electronic communication, storage, etc. (Google Workspace, Microsoft Outlook)
• Experience with QuickBooks
• Ability to learn and adapt

How To Apply ( pay attention to this ):

• Click the "Apply Now" button
• Tell me about your administrative super power and how you use it on the job
• Include your resume

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Thermopolis, WY 82443: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Tell me about your administrative super power and how you use it on the job

Experience:

• administrative support: 1 year (Preferred)
• customer service: 1 year (Preferred)
• bookkeeping: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)
• Google Workspace: 1 year (Preferred)
• QuickBooks: 1 year (Preferred)

Work Location: One location

www.colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, www.colinoncars.com is the ideal place to find your next job.