Job description

YOUR ROLE

Polaris is seeking a qualified and capable Office Coordinator for part-time work in the Hartford, Connecticut area. As Office Coordinator, you would be responsible for assisting with organizational matters pertaining to payroll, human resources, Client and vendor account management, scheduling, and various other administrative tasks for the New York, NY and Hartford, CT offices, depending on your availability.

This position is part-time, and requires 20 to 28 hours per week. Responsibilities include – but are not limited to – the following:

• Billing processes; inputting and closing out matters in the billing system and transmitting invoices to Clients.
• Vendor onboarding and compliance; ensuring that the appropriate agreements and documentation have been received from Polaris’ various vendors or contractors.
• Collecting payroll information and processing in a HR system.
• Coordinating with off-site employees and serving as a point of contact for general inquiries.
• Assisting with administrative needs of the management team, as necessary.

This position is part-time. While a portion of the work week may be conducted remotely, Polaris asks that all candidates work a portion of the week in-person, in Polaris’ Hartford, Connecticut office. Salary is commensurate with experience, and ranges from $19 to $22 per hour.

QUALIFICATIONS & REQUIREMENTS

A minimum of two (2) years’ office administrative experience with a focus on billing and/or Client/vendor management – or other comparable experience – as well as writing ability and proficiency with Microsoft Office suite, are required. A degree or applicable certification(s) in finance, business, or administration are preferred.

ABOUT POLARIS

Polaris navigates Clients through the inevitable risks of conducting global business. With over 50 years of global security experience, Polaris is an industry leader in corporate risk management. Our founders come from some of the oldest and most prominent providers of risk services. Polaris’ expertise and key services include Crisis Management, Investigations, Protective Services, Travel Security and Global Intelligence.

Job Type: Part-time

Pay: $19.00 - $22.00 per hour

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Hartford, CT 06103: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 2 years (Preferred)
• billing: 1 year (Preferred)
• Vendor management: 1 year (Preferred)

Work Location: One location

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