The Office/Workplace Coordinator role supports all operational and administrative functions of the office while maintaining a professional, collaborative, and productive environment. Responsibilities include guest services, facility maintenance, and support duties.

Job Duties/Essential Functions:

Guest Services:

• Act as first point of contact at the front desk during business hours, assisting team members and prospective guests and answering calls and emails.
• Proactively attends to the varying needs of the workplace to ensure all business functions are running seamlessly and provide strategic and problem-solving solutions in a timely and professional manner.
• Proactively supports the daily administrative needs of the office
• Addresses office concerns and ensures prompt resolution.
• Assist with fostering a sense of community within the workplace through daily interactions and monthly events.

Facility Maintenance:

• Oversees vendor management for the office and weekly supplies order
• Regularly conducts quality control walkthroughs to address immediate issues, potential future issues and identify areas for improvement, when required.
• Enforces location cleanliness through workplace walk throughs to ensures cleaning and pantry responsibilities are executed daily, to the standard of excellence and immediately resolves substandard concerns
• Coordinates maintenance and repair requests with the corporate operations manager
• Ensures the shared workspace and conference rooms are tidy and clean (i.e., tidy the kitchen and walk through the conference room 3 to 4 times a day).
• Ensures that the shared workspace is comfortable working environment (i.e., manage temperature control, music etc.).
• Checks mail and package delivery and distributes accordingly.
• Conducts opening walk through procedures on a daily basis.
• Conducts closing walk through procedures on a daily basis.

Support

• Provides first line of support for all administrative issues.
• Ensures work orders, and maintenance projects are being resolved in a timely manner to ensure the standard of excellence is met
• Assists with coordinating office meetings and events
• Other duties, as assigned.

Skills/Qualifications:

• Ability to follow verbal and written instructions.
• Ability to write clearly and concisely.
• 1+ year work experience in office environment
• Proficient in Microsoft Suite
• Exceptional customer service standards
• Is adaptable, open to change, and resilient
• Collaborates within and across departments
• Willingness to learn and personally develop
• Exhibits high level of integrity and honesty
• Has passion, purpose, and vision

Physical Requirements:

• Able to stand/walk up to eight hours at a time.
• Able to lift up to 40 lbs.
• Able to move equipment which would include pushing, pulling, stooping and shoving, and bending.
• Able to work in a noisy environment.
• Ability to climb stairs.

Expected Hours of Work: Monday through Friday, 8:00 AM - 5:00 PM, but may be needed to work certain weekends if business requires it due to events or other outstanding needs.

Testing/Work Authorization:

• 18 years of age or older.
• Pre-Employment Background Check Required.
• Valid U.S. work authorization required.

Why Work for Us?

• Growth and Opportunity are at your fingertips - our company thrives off of building the right talent!
• Flexible Paid Time Off, Including Holidays
• Full Time Medical, Dental, Vision , Life and Other Ancillary Benefits (Accident, Critical Illness and Hospital Care)
• 401k with a Company Match
• Cell Phone Benefits/ Reimbursement Policy
• Exclusive Employee Discounts at our company affiliated business and properties.