Job description

About us

Carbonella & DeSarbo, Inc. is a fourth generation, family owned wholesale distributor of fresh fruit & vegetables. Servicing the New England area.

Our work environment includes:

• Modern office setting
• A strong office team
• Good work environment

*JOB DESCRIPTION FOR ADMINISTRATIVE ASSISTANT * Experienced FOB buyer and salesperson will maintain and grow an existing base of clients by fulfilling their needs. Consistent effort and follow through create for success in this role. Flexible work environment with the option to work remotely or report to the office available. . *Essential Duties and Responsibilities * * Match purchase orders with invoices * Assist in organizing to pay vendor invoices in accordance with net terms granted per vendor * Assist in developing monthly financial statements, including cash flow, profit and loss statements and balance sheets * Manage time and attendance for time clock * Calling upon existing customers to see what they need * Entering both purchase orders and sales orders * Answering incoming phone calls * Calling upon customers on an as needed basis * Assisting in accommodating customers special requests, as needed * Accurately enter sales orders and purchase orders, and forwarding documents to the appropriate drawer * Maintain purchase order accuracy throughout the loading and transportation processes * Responsible for providing support to employees who need help or are overburdened with work * Demonstrating full comprehensive and effective usage of computer software modules on a daily basis * Participate in helping the office team to use electronic inventory tracking * Take customer orders and enter into company software system * Any special projects assigned 1 *Qualification and requirements * * Strong communication and customer service skills * Experience with data entry and computer operation * Proficiency in Microsoft Office, Excel, and Outlook * Ability to reprioritize work flow and to multitask * Bilingual preferred *Physical Demands and Abilities * * Occasionally required to use hands to finger, handle or feel, reach with hands and arms and talk or hear * Occasionally lift and/or move objects 10-75 lbs., occasionally lift and/or move objects that weigh more than 100 lbs. * Occasionally required to stand, walk, stoop, kneel, crouch or crawl * Occasionally required to sit and climb or balance * Specific vision abilities required for this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust and focus * Specific hearing abilities required for this job include adequate hearing over a loud work environment in which several pieces of machinery are frequently running including pallet jacks, large shipping vehicles, motors, engines, etc. * Occasionally required to enter and exit large refrigerated coolers, as well as work in warehouse open to outdoor temperatures during shipping and/or receiving. Must be able to tolerate working in temperatures ranging from 25 degrees up to100 degrees; work environment may be cool and wet * Ability to multitask, reprioritize, and to make quick decisions and follow commands of supervising staff * Meet attendance standards Carbonella & DeSarbo, Inc. is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. *SPECFICS FOR POSITION * *HOURS * Monday through Friday TBD Occasional Sundays 2 Some holidays Hours subject to change depending upon workload, but workweek will remain at or around 40 hours. In certain instances overtime may be required, as well as weekend hours. *EVALUATION PERIODS * Sporadic evaluation and/or performance review *HOLIDAYS * Please see employee handbook *VACACTION TIME * Please see employee handbook *SICK TIME * Please see employee handbook 3

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Overtime
• Weekend availability

Ability to commute/relocate:

• Branford, CT 06405: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 3 years (Preferred)

Language:

• Spanish (Required)

Work Location: One location

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