Job description

Office Administrator

Part Time Clerical

Phoenix, AZ, US

$20/hour

The hours of work will be Monday, Tuesday, Thursday, Friday 2 p.m. - 8 p.m. Saturday 8:30 a.m. – 11:30 p.m. A flexible schedule is necessary as working hours may fluctuate during rehearsal and performance season

Ballet Theatre of Phoenix:

Ballet Theatre of Phoenix is a multifaceted organization with training programs for young dancers, aspiring professionals, and adult students. We are dedicated to the growth and development of those with a passion for dance. Ballet Theatre of Phoenix is connected to Convergence Ballet, a professional ballet company which continues to grow in caliber and reputation each year.

Ballet Theatre of Phoenix is looking for an enthusiastic, highly organized, proactive problem solver to join our team as Education Administrator. Knowledge of the field is a significant asset..

Duties:

• Function as a relationship builder
• First point of contact for parents and families ensuring a welcoming and inclusive environment.
• Efficiently and promptly communicate with families and students, maintaining positive relations.
• Prepare, schedule, and follow up on all trial/placement classes.
• Assist with registration and enrollment of new students as well as withdrawals of any students leaving the program.
• Facilitate all billing to include discounts, financial aid and special arrangements, communicate and resolve any billing issues in a timely manner.
• Update and track financials on a rolling basis.
• Perform cashier related functions, including processing cash/credit card payments.
• Input attendance, payment, and client data into dance studio management software.
• Schedule renters, create rental contracts from forms.
• Oversee the office assistants.
• Attend meetings as scheduled regarding upcoming events, projects, and duties.
• Prepare and send out mass communication emails using a mail platform.
• Assist in preparations for any school performances including The Nutcracker.
• Represent Ballet Theatre of Phoenix at school events.
• Assist in managing the school’s location and communicate any facility issues with the School Director.
• Assist with Ballet Theatre of Phoenix’s annual Summer Intensive program.
• Other duties as assigned.

Qualifications:

• Relevant administrative experience at an educational or performing arts organization.
• Enthusiastic and positive approach to work; strong work ethic.
• Strong written and verbal skills.
• Conflict resolution skills
• Strong organizational skills with a keen eye for detail.
• Ability to thrive and adapt to change easily
• Ability to work independently and as part of a team.
• Ability to maintain professionalism in all situations.
• Demonstrable experience in both Microsoft Office products, Google Suite and Dropbox
• Must be able to pass a background check.
• Must be able to legally work in the United States.

Desired Qualifications:

• A degree in Arts Administration or Business Administration or a related field.
• Strong knowledge in finance.
• Knowledge of Jackrabbit Dance, Tessitura and/or Mindbody a plus.
• Background and interest in dance/performing arts a plus.

Ballet Theatre of Phoenix values diversity and is committed to creating an inclusive environment for all employees. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran’s status or any other protected category. Ballet Theatre of Phoenix is an equal opportunity employer. Applications from populations underrepresented in the arts are strongly encouraged to apply.

Job Type: Part-time

Pay: $20.00 per hour

Schedule:

• After school
• Weekend availability

Ability to commute/relocate:

• Phoenix, AZ 85014: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: One location

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