Position Overview:

The Project Coordinator works cross-functionally to ensure events and programs are organized, well-staffed and seamless. This role performs with a high level of professionalism, the ability to handle multiple projects simultaneously while maintaining effective communication with staff, volunteers, vendors and community partners regarding programs and events. This position performs a wide range of support for projects including but not limited to; scheduling programs, events, vendor and partnership management and problem-solving resulting in positive positioning of the museum in every interaction. Experience with project management is a must in this position.

Position Responsibilities:

• Works closely with the AV and Multimedia Department and Museum Content and Program Developer
• Perform research in order to gain deep understanding of different requirements and details of each program in addition to any AV requirements and space.
• Research, identify appropriate talent and partner relationships and create a database of approved contacts.
• Works with Museum Operations Team regarding planning and execution of programs and events.
• Works with the Museum Operations team to make sure programs and events are in the museum calendar.
• Works with Stepping Stones AV and Multimedia team regarding needs of talent and space.
• Acts as a liaison between different departments.
• Handle, coordinate and oversee all event and program operations.
• Attend staff meetings and take minutes.
• Use Monday.com to manage multiple projects.
• Carefully supervise event and program preparation activities.
• Offer solutions to resolve problems in a timely manner.
• Coordinates schedules and support with different department leads.
• Works in liaison with Events Manager to coordinate dates and times of performances.
• Assisting in managing the budget.
• Processing payments for vendors and suppliers.
• Acts as an ambassador and actively shares information within area communities to raise awareness of the museum and to drive visitation.
• Represents Stepping Stones as a highly respected educational resource and effectively shares the vision, mission and strategies in a variety of settings.
• Proactively identifies, recruits and leverages expertise and resources to create win-win community partnerships.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All staff may be required to perform duties outside of their normal responsibilities, as needed.

Job Type: Full-time

Pay: $21.00 per hour

Minimum Experience/Skills/Certificates:

• College degree and/or equivalent combination of education and experience in related field.
• Excellent time management skills
• Ability to pay attention to detail.
• Focus on consistently providing quality service to visitors or internal clients; strong interpersonal and collaboration skills with staff, visitors, volunteers and community partners.
• Excellent verbal and written communication skills.
• Creative problem-solving skills; proven ability to recommend and implement process improvements and new initiatives; strong organizational skills and attention to detail.
• Strong Computer skills including Microsoft Office, Word, Excel, Outlook and Power Point; proven ability to learn new systems and software.
• Experience with Monday.Com or project management software a plus.
• Sensitive to diversity including individuals with a physical, sensory or mental disability.
• Bilingual; Spanish a plus.