Job description

Medical Staff Services Administration Assistant (Merced) [$19.76 - $21.15 an hour]

The Medical Staff Services Administrative Assistant provides support to the Medical Staff Services Department. Under the direct supervision of the Director of Provider Staff Services, Administrative and project based work, and draft documents. Administrative Assistant should project a professional image through personal, phone and email interaction.
This role will work out our Merced Medical Staff Services Administrative Office
Schedule is Monday – Friday, 8:00am – 5:00pm
Compensation:
$19.76 - $21.15 an hour
Essential Duties and Responsibilities

• Demonstrate effective communication and problem-solving skills.
• Coordinate administrative office support to ensure efficient and effective coverage.
• Provide general administrative support to the Provider Staff Services team with an emphasis on being responsive, professional, and accurate. Provide support on immigration files, credentialing files, and provider recruitment activities.
• Handle confidential information and matters of discretion in a professional manner.
• Create and plan orientation/training schedules and provide onboarding packets for providers, direct hire and locum.
• Also includes review and follow-up of information submitted, processing of fees, completion of forms, ensures accuracy and detail.
• Keep up-to-date files of all correspondence, memos, and agreements for department. Organize contacts for accuracy and efficiency.
• Compiles, creates and updates information for use by office staff for the appropriate utilization of Provider Recruitment including; updating job postings, working with staffing agencies, submitting invoices
• Maintains computerized and hard copy credentialing files for all practitioners
• Book airfare and hotel for candidates interviewing assuring they receive a professional and positive experience.
• Draft itinerary specific for each candidate that interviews with the company, assure that it is thought out and all parties involved are notified.
• Research housing, schools and any matter of special interest, specific to newly hired providers.
• Assure locum providers have equipment needed prior to their onboarding.
• Process provider reimbursements for permanent hires via expense reimbursement form and submit to Director or Manager for review/approval.
• Assist with conducting provider reference calls as needed.
• Other task and duties as assigned.

Physical Demands

• Lift up to 30 pounds occasionally and push up to 100 pounds (on wheels) on rare occasions.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.
• Must be able to hear staff on the phone and those who are served in-person, and speak clearly in order to communicate information to clients and staff.
• Must have vision with or without lenses that is adequate to read memos, a computer screen, personnel forms and clinical and administrative documents.
• Must have high manual dexterity.
• Must be able to reach above the shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouching, reaching, kneeling, twisting/turning, fingering and feeling.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet.
Education/Experience Requirements
Minimum Qualifications:

• Microsoft Office Proficient (Word, Excel, Access, PowerPoint)
• Professional telephone and email etiquette
• Internet research abilities and strong communication skills are required.
• Excellent organizational skills.
• Excellent grammar and proofreading skills.
• Detail orientated.
• Valid California driver’s license, vehicle insurance, reliable transportation and acceptable driving record.

Experience/Education:

• High school diploma or equivalent.
• One (1) year administrative experience.

Location: Merced,California,95341,United States, Merced, CA 95341

Job Type: Full-time

Pay: $19.76 - $21.15 per hour

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