Initial Posting Date:

Application Deadline:

Agency:

Salary Range:

Position Type:

Position Title:

Job Description:

Interviews: will be scheduled within two weeks after the application deadline.

Who we are:

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly impacts the people in our community who come to the court to have their cases resolved. We need staff who want to have impact in their communities, value OJD's efforts to remove barriers to access justice services, and enjoy a high level of customer service and interaction with the public.

We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

Benefits to you:

Position Highlights:

The in Oregon City, Oregon is hiring a Judicial Assistant (Judicial Services Specialist 3) to provide the judge with clerical processing, courtroom coordination, and technological support for computer hardware and software programs.

NOTE: This position is part of a classification study. The study may result in a change to the current job profile and salary in Spring 2023.

Much of your day is spent providing moderate to complex clerical support to Judge Jones. You will fully maintain the judge’s schedule, organize the assembled materials, notify parties as well as schedule and coordinate court appearances and meetings. You will also track case status assigned to the judge and perform data gathering or limited legal research regarding cases. You are expected to assist attorneys and the public regarding all courtroom operations.

Additionally, you will prepare and processes a variety of court documents requiring a broad knowledge of court operations and legal terminology/format. This includes, but is not limited to, judicial correspondence, memoranda, reports, legal documents such as court orders, opinions, and instructions. You are expected to review for accuracy and completeness and scan such documents in the court’s internal software system. You will also function as the backup court clerk during court proceedings, including assisting jurors and operating recording equipment.

You will use established policies and procedures to perform your work, while also ensuring statutory requirements are met. Most importantly, you will be part of our justice system that ensures peoples’ cases are heard impartially and in a timely manner.

Lastly, you will participate in statewide or local committee meetings, including making recommendations regarding future improvements in processes and procedures.

Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by .

Instructions for Cover Letter and Work History/Resume:

Workday times out after approximately 15 minutes of no activity, and all progress will be lost. Your Cover Letter and Work History should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below. Failure to follow these instructions may result in rejection of your application.

Cover Letter

Work History/Resume

OR

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have at least two (2) years of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
AND
Possession of a high school diploma or GED, or equivalent life or work experience.

Special Qualifications
(These must be verifiable in your application.)

None.

Requested Skills and Attributes
(These must be verifiable in your application and addressed in your cover letter for full consideration.)

Working Conditions

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the U.S. Department of Homeland Security’s confirming you are able to work in the U.S.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities for additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, .

Employee Benefits
to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please visit .

Questions and Support

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.