Nature of Work

At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.

Under general supervision performs administrative and secretarial work of considerable difficulty in Superior Court to facilitate case flow management; performs related work as assigned.

Please Note:
This position is open until filled. We will be reviewing applications every Friday starting October 7th, 2022.

Typical Duties

(Illustrative Only)

• Performs case management functions including prioritizing and scheduling cases and notifying judges and attorneys of current status of cases
• Facilitates case flow management with accuracy, completeness and adherence to court and legal procedures
• Prepares, updates, distributes, and manages the court's calendar in hard copy and computerized form, including an internet version published on the County website
• Ensures that attorneys, litigants, court staff and involved parties are present and prepared to commence hearings
• Responds to inquiries from citizens, attorneys, judges, and various concerned parties and directs callers to the proper person or agency
• Picks up, delivers, screens, routes, and responds, as directed, to mail for the division
• Assesses potential security problems and notifies appropriate personnel
• Prepares, distributes and dockets to the court's database (AJACS), when appropriate, various correspondence and official documents, including judge's rulings, notices, jury instructions, and memoranda
• Requests juries for trials in a timely manner
• Prepares notebooks for jurors, assists in preparation of questionnaires, preliminary instructions, final instructions, letters to employers, and cancels jury requests when appropriate
• Researches statistical and clean-up reports to facilitate case management
• Arranges for meetings and conferences by notifying participants, preparing and distributing agendas and accompanying materials, and assists with follow-up of decision items
• Makes travel arrangements, processes travel claims, and reconciliation statements through the Works program
• Orders and maintains office supplies
• Performs wide range of duties directly related to implementation of division's special assignment
• Serves as a liaison to all other court support units on behalf of the Judge
• May supervise support staff
• Performs additional duties as assigned

Essential functions of this position include but are not limited to: walking; sitting; lifting and carrying (1-50 lbs) of files supplies and mail; pushing/pulling carts, doors, filing cabinets (1-50 lbs); climbing stairs; working with interruptions; repetitive motion (hand, wrist, elbow and shoulder) for telephone, typing filing etc.; vision acuity (near and far) for writing, typing and dealing with staff and the public; hearing and speech for ordinary conversation; finger dexterity for typing, writing, filing etc

Minimum Qualifications

Three years experience as a legal secretary, OR; any combination of education, training, and experience that demonstrates the ability to perform the duties of the position.

ADDITIONAL REQUIREMENTS:

This position requires a background check conducted by our Court Bailiff/Security staff .

Preferred Qualifications include Legal Secretary experience, Court experience, Office Management Experience/Skills, and other clerical experience.

This position is non-exempt from overtime.

This is an At-Will position.

Knowledge, Skills and Abilities

Skill in:

• Recognizing and maintaining the need for confidentiality in work assignments-Use of personal computers and software including AJACS, JOLTS, CMS, and Microsoft Office

Ability to:

• Effectively manage conflicting priorities and stressful situations
• Work independently and make sound decisions in accordance with established guidelines
• Adapt to and integrate new computer programs into daily duties
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with judges, attorneys, other agencies, the public, and the media
• Prepare and maintain complex reports and records
• Follow written and verbal instructions
• Communicate effectively in a professional, confidential, and courteous manner, verbally and in writing

Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Employee Benefits

Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ EcoPass bus pass

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability