The Human Resources Generalist is responsible for executing the onboarding process of new hires. This includes ensuring new hires have completed required pre-employment screenings, on-line trainings and onboarding documents, meeting with new hires to collect necessary documents and / or entering new hire information into the HRIS / UKG system. Additionally, this position serves as custodian for all personnel records which includes ensuring that these files are in compliance with all YMCA of South Florida and regulatory agency guidelines.

Please note Medical Marijuana cards do not exempt you from successfully passing your drug test.

Essential Functions:

On-Boarding / Documents

• Calls new hires to schedule new hire appointment with HR, schedules appointment within four business days of being cleared.
• Keeps supervisors abreast of new hire on-boarding process by updating disposition and notes in UKG Pro/ HRIS and/ or via e-mail. Notes must be updated minimum of every 7 2 hours.
• Meets with new hires to collect pertinent documentation within four business days of receiving background-screening results in accordance with YMCA of South Florida and regulatory agency guidelines.
• Other duties as assigned.

Data Entry / File Management

• Performs data entry as follows:.
  • Inputs information into UKG Pro/ HRIS / Payroll database.
  • Updates online information (DCF Rosters, Y-Exchange / LINK with staff information), removing terminated staff on monthly basis.
  • Reviews and approves work requests in UKG by confirming receipt of corresponding job descriptions.
  • Creates file for Afterschool sites.
  • Ensures that HR personnel files are being created in compliance with funding sources and regulatory agencies.

Background Screening

• Ensures that Miami Dade School Badges are current for all Youth Development Miami active staff.

All HR positions

• Assists with the day-to-day operations of the HR office including serving as back up to other Human Resources positions, as needed.
• Ensures compliance with all YMCA of South Florida policies and regulatory agency guidelines.
• Steps in to problem solve when new hires are experiencing difficulties in their duties / process.
• Makes recommendations related to the new hire process to VP of Human Resources and Director of Talent Acquisition.
• Maintains knowledge of trends, best practices, regulatory changes, new technologies in human resources and employment law.

Position Profile:

• Outgoing, energetic and collaborative personality .
• Innate desire to provide excellent customer service .
• Emotionally mature, able to initiate, conduct and navigate difficult conversations with individuals at all levels.
• Analytical, organized, driven by attaining results

Job Requirements:

• Associates degree and / or minimum of 3 years of Human Resources experience.
• Bachelor’s degree in HR, a plus.
• Must be detailed oriented, self-motivated with excellent follow through.
• Excellent customer service skills.
• Excellent communications skills, both written and verbal.
• Emotionally mature, able to initiate, conduct and navigate difficult conversations with individuals at all levels.
• Must have high level of confidentiality, able to handle sensitive and confidential situations and documentation.
• Proficient in Microsoft Office products (Word, Excel and Power Point).
• Able to work independently and with minimal supervision.
• Excellent interpersonal skills; ability to relate to individuals at all levels.
• Must have time management skills and ability to prioritize.
• Excellent analytical skills.
• Knowledge of HRIS systems such as UKG, a plus.
• Bi-lingual (English & Spanish), preferred.

Salary range: $40,000 - $50,000

As a condition of employment, you will be required to submit to and satisfactorily clear a thorough Level II fingerprinting background screening and drug test.

As a Drug-Free Workplace, all new hires must successfully complete a urinalysis within 72 hours of notice. Failure to complete the drug test within this timeframe will automatically disqualify you from employment. Please note Medical Marijuana cards do not exempt you from successfully passing your drug test.

The YMCA of South Florida is committed to the policy of Equal Opportunity prohibiting discrimination in the workplace because of race, color, religion, national origin, sexual orientation, political affiliation, age or disability.

Skills

Required