Roe v. Wade is overturned. Abortion remains legal in New York State. Our doors are still open.

Planned Parenthood of Central and Western New York will continue to provide the expert care, education and resources you've come to rely on – including abortion. Planned Parenthood stands for care. And we won't give up. Not now. Not ever.

Planned Parenthood of Central and Western New York (PPCWNY) protects and provides health care and education that empowers individuals and families. With respect. Without judgment. No matter what.

Diversity and inclusion are core values and PPCWNY strives to develop staff into leaders for a diverse and global workplace. In support of PPCWNY’s mission, the Human Resources Assistant will assist with day-to-day operations of the HR functions and duties.

Recruitment, Hiring and Exiting

• Assists the Talent Acquisition Coordinator with scheduling virtual and in-person candidate interviews
• Completes employment background checks
• Assists in the maintenance of recruitment activity by updating the agency’s applicant tracking system
• Generates job postings, offer and rejection letters, change memos and other correspondences
• Ensures new hire packets are updated and available on day of orientation; coordinates facilities and meals, and makes, activates, and distributes new employee badges
• Assists with coordinating exit interviews
• Creates and maintains the separation checklist for all employees leaving the agency; sends out notification to appropriate managers for completion

Administrative

• Maintains digital personnel-related records for employees; creates new digital personnel folders, ensuring that all documents are complete and up to date within appropriate timeframes; follow-up with employees as necessary
• Assists with meeting scheduling
• Prepare reports, memos and presentations for internal communications
• Assists in the tracking, processing, and filing of probationary and performance review materials into personnel files
• Assists with annual benefits open enrollment
• Audits benefit information (invoices, enrollments, terminations, etc) as requested
• Audits digital personnel-related records to make certain Planned Parenthood Federation of America (PPFA) guidelines and accreditation standards are met
• Generates standard reports and surveys as requested to ensure compliance with all Federal, State and PPFA regulations
• Completes employment verification requests
• Opens mail; files, copies, scans, faxes and distributes paperwork as necessary
• Reviews HR Inbox to ensure incoming emails have received responses
• Shows respect to all internal and external customers for differences in backgrounds, lifestyles, viewpoints and needs in areas such as race, gender, ethnicity, creed, sexual orientation, and others

Other Accountability Activities

• Supports the overall agency strategic plan
• Participates in developing department goals, objectives, and systems
• Supports and participates in affiliate initiatives
• Performs other duties as assigned by the Human Resources Director

Applicants must possess the following qualifications (or equivalent combination of education and experience):

Education – Associate degree in Human Resources or related field

Experience – Minimum 1 year demonstrated administrative support experience; Health Care industry experience preferred

Knowledge, Skills, & Abilities

• High level of proficiency with Microsoft Office Suite (Excel, PowerPoint and Word) required Experience with Teams and SmartSheets, preferred.
• Strong customer service and communication skills
• Ability to work in a confidential and time sensitive environment
• High level of accuracy and attention to detail
• Ability to identify resources to conduct HR-related research and present findings to HR team
• Time management skills and ability to work under pressure to successfully meet deadlines
• Ability to work with changing priorities and simultaneously handle multiple projects
• A commitment to Planned Parenthood of Central and Western NY (PPCWNY)’s mission, vision and values along with a commitment to providing services to a diverse range of clients and to the goals of PPCWNY is essential