Job description

CCDSR participates in E-Verify, an Internet-based system that compares information entered by an employer from an employee’s Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility. To learn more, please go to: https://www.e-verify.gov/about-e-verify/what-is-e-verify.
Position Summary: The Grant Accountant manages a grant portfolio and produces monthly invoices for reimbursement grants and maintains the accounting records for each funder. The Grant Accountant manages their assigned portfolio in accordance with grant compliance and collaborates with Program Directors and Grant Compliance to ensure timely and accurate spenddown of funds. This position also provides accounting assistance for other activities of the Accounting Department.

Typical Duties Include (but are not limited to):

• Prepares monthly grant claims, review expenditures for reasonableness, and file with grantor in a timely manner. Verifies that payroll distribution charges and other expenses are reflected accurately in the accounting records and reported properly in the contract claims.
• Records, maintains, and reconciles grant receivable balances monthly.
• Prepares grant status report packages monthly. In collaboration with the Director, Grant Accounting and Chief Financial Officer, meets monthly with program directors and department managers to review the status of grants and to support the successful completion of grant contracts in accordance with budgetary and other financial contractual requirements.
• Monitors, prepares, and files quarterly and year-end close out reports as required by grant contracts.
• Maintains and provides spreadsheet documentation for compliance with single audit requirements.
• Supports the annual OMB A-133 single audit by providing documentation as requested by the agency’s independent auditors.
• Monitors budget compliance with grant contracts and communicates with program directors and managers to resolve grant accounting issues.
• Reviews new contracts for incorporation into the accounting and reporting process as outlined above.
• Supports the grantors’ monitoring activities by providing documentation as required for monitoring visits and monitoring reviews.
• Is thoroughly familiar with the policies and procedures guiding the work of this position, including policies and procedures of Catholic Charities of the Diocese of Santa Rosa, and grantor policies, procedures, and regulations. Performs job functions in line with these policies and procedures.
• Participates in agency trainings, plus performance and quality improvement efforts.
• Assists with grant contract budget preparation both for applications and revisions to contracts.
• Prepares adjusting journal entries as required. Assures that the general ledger entries for employee time charged to grants agrees with the payroll records and payroll timekeeping.
• Assures timely input of applicable agency budget data into the financial accounting system.
• Is cross-trained in one or more of the other accounting functions not in the Grants Accountant’s primary area of responsibility.
• Shall perform all other related duties as assigned by the Director, Grants Accounting.

• Work with Diocese of Santa Rosa and local parishes as appropriate and requested.

Agency Culture: It is essential that all employees of Catholic Charities aspire to the following:

• A commitment to the agency’s mission, vision, and values;
• A commitment to excellence in everything we do;
• A commitment to accreditation as well as performance and quality improvement;
• A commitment to outcomes and measured results;
• A commitment to innovation and to what is possible.

Education, Experience, and Skills Required:

• Bachelor’s degree in accounting, or in business with an emphasis in accounting, or equivalent experience, 10+ years, demonstrated through progressive increased responsibility specific to grant accounting required.
• Understanding and experience with Abila fund accounting systems a plus.
• Advanced Excel skills required, including the use of pivot tables, v-lookup, and formulas.
• Skilled and experienced in general ledger, accurate 10-key by touch, experience with Office 365, and minimum typing skills.
• Ability to maintain accounting files.
• Ability to prioritize tasks to meet deadlines, excellent work habits, good decision making and organizational skills.
• Cooperative, friendly, and helpful attitude with clients and co-workers. Ability to work independently with minimal supervision and also closely with other employees to ensure positive, constructive environment within the program or department, and throughout the agency.
• Passion and enthusiasm for the mission of CCDSR and its clients.
• Must have valid California driver’s license and insurance and provide own reliable transportation.
• Must pass DOJ background clearance (fingerprinting) in accordance with the Diocese of Santa Rosa’s policies, prior to start of employment.

Physical Requirements:

• Requires ability to sit up to 3-6 hours per day.
• Requires ability to walk, stand, bend, squat, pull/push, and grasp up to 3 hours per day.
• Occasionally may be required to lift items up to 25 pounds to a height up to 3 feet.
• Occasionally may be required to carry items up to 25 pounds for distances up to one block.

CATHOLIC CHARITIES IS AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: From $28.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (Preferred)

Experience:

• Grant Accounting: 10 years (Preferred)
• Abila fund accounting system: 1 year (Preferred)
• Excel software: 6 years (Preferred)
• working with a non-profit agency: 5 years (Preferred)

Work Location: One location

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