Job description

Greater Philadelphia YMCA Employment Opportunity!

POSITION PURPOSE

Every team member at the Greater Philadelphia YMCA is guided by our principle of Connecting People
To Healthier Lives. That connection with members and to each other, is seen and felt across every department. As part of our team, you will have the opportunity to make a profound difference in a cause-driven organization, where social responsibility permeates the culture. As one of the largest YMCAs in the country, serving over 200,000 members in six counties, we have the size and scope to make real and positive change in the communities we serve.

The purpose of this position is to provide leadership and management for the facilities organization across the GPYMCA portfolio. The facilities Manager is charged with the implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained facility. An emphasis of this role is placed on providing support to the Facility Directors and Branch Executives for both day to day operations, as well as Capital Projects.

ESSENTIAL FUNCTIONS

• Ensure the day-to-day operations of the portfolio including custodial, life-safety, engineering, site services, and general maintenance, are implemented and carried out in manner consistent with YMCA policies.
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties.
• Respond positively and promptly to requests from members. Oversee the implementation of ongoing contract programs to constantly assess member’s needs and to ensure problems are being solved promptly to mutual benefit of the members and the properties.
• Prepare, review, and give initial approval and as needed all budgets, financial reports (monthly and quarterly), expenditures and purchase orders related to the facilities.
• Coordinate the preparation and publication of the annual budget, quarterly reforecast, and business plans.
• Assist in the development of capital budgets for the property. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives.
• • Collect, analyze and report statistical data as may be required to provide accurate and current assessment of facility management objectives.

KEY COMPETENCIES

• Communication Proficiency (oral and written)
• Technical Proficiency
• Problem Solving/ Analysis
• Leadership
• Teamwork Orientated
• Relationship Management
• Financial Management

ROLE SPECIFIC REQUIREMENTS

• Bachelor’s degree in Facilities Management, Corporate Real Estate, Project Management, or Business
• Administration required
• A minimum of 5-7 years of commercial campus environment, and/or property portfolio management experience required.
• Experience with critical system environments desired.
• Experience in the development and implementation of programs to drive out cost inefficiencies preferred.
• CMMS/Work Order Management experience preferred.
• Ability to read and understand construction specifications and blueprints.
• Proficient in understanding management agreements and contact language.
• Excellent computer and systems knowledge: strong literacy in Microsoft Office Suite (MS Word, Excel and PowerPoint).
• Strong discipline of financial management including financial tracking, budgeting and forecasting.
• Skilled in Building Management Systems maintenance and monitoring.

OTHER DUTIES AND RESPONSIBILITIES
All Greater Philadelphia YMCA staff are responsible for the following:

• COMMITMENT TO CHILD PROTECTION
• Ensure that children in the care of the GPY and participating programming are kept safe from harm.
• As a Mandated Reporter you are obligated to report ALL suspicions of abuse or neglect to the requisite state agency.
• COMMITMENT TO SAFETY
• Maintaining the safety of all members and staff by identifying and correcting risk situations, and ensuring incident-reporting procedures are followed.
• Ensuring the overall cleanliness of the facility.
• ADDITIONALLY
• Maintaining a clean, well-groomed appearance and keeping in compliance with the Association and Department Dress Code Policy.
• Exhibit strong leadership skills; possess a passion and commitment to member service and satisfaction, building and maintaining a culture of ensuring excellent Member Experience (MX).
• A commitment to Diversity and Inclusion.
• Perform other related duties as assigned.

PHYSICAL REQUIREMENTS
Ability to express or exchange ideas by means of spoken word to impart oral information and to convey detailed, spoken instructions to staff, members, children, and volunteers accurately, quickly, and loudly. Ability to perceive the nature of sounds by ear; ability to lift and carry 50-75 pounds; ability to maintain body equilibrium to prevent falling. Ability to move about on foot quickly; ability to stoop, kneel, crouch and crawl. Ability to sit or stand for long periods of time. Ability to judge distances and spatial relationships so as to see objects where they actually are and clearly see at 20 inches or less and 20 feet or more.

OTHER
At the YMCA we value CARING, HONESTY, RESPECT, and RESPONSIBILITY in personal character and behavior and believe that they are essential to attaining our mission

OUR MISSION
CONNECTING PEOPLE TO HEALTHIER LIVES

The Greater Philadelphia YMCA is an equal opportunity employer. The Y considers all applicants for employment without regard to race, color, religion, sex, national origin, age, physical or mental disability, or status as a Vietnam-era or special disabled veteran or other protected classification and in accordance with applicable laws.

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