Job description

Gettysburg College, in historic Gettysburg, Pennsylvania, is seeking a full-time Finance Coordinator to work for the Finance and Administration Division. Gettysburg College is a highly selective, residential undergraduate liberal arts college, which enrolls approximately 2,400 students. This position reports to the Vice President for Finance and Administration/Treasurer and the Associate Vice President for Finance/Associate Treasurer.

The Finance Coordinator provides administrative, programmatic and clerical support to the Vice President for Finance and Administration/Treasurer, Associate Vice President for Finance/Associate Treasurer, Senior Director of Budget & Financial Planning, Senior Director of Financial Services/Controller and the Executive Director of Auxiliary Services. Specific responsibilities include, but are not limited to:

· Maintains daily appointment schedule and provide general administrative support to the senior administrators in the Office of Finance and Administration.

· Prepares, reviews and edits documents and information related to the Office of Finance and Administration, and has ability to handle confidential information in a responsible manner.

· Works with the Associate Vice President for Finance/Associate Treasurer and the investment advisor to coordinate investment transactions and compliance.

· Works in collaboration with the Senior Administrative Assistant and office administrators to maintain corporate records; to support debt refinancing, proposal requests, meetings with rating agencies, banks and other external partners; and to prepare information for committees of the Board of Trustees.

· Oversees legal expense reporting, reviews proformas and invoices for appropriate allocation and recommended reallocations. Maintains detailed records of divisional and special matters, and prepares supporting documents for compilation of year-end audit.

· Coordinates travel arrangements for the Office of Finance and Administration.

· Serves as a Notary Public to the campus community (if a Pennsylvania resident and after training).

A high school diploma or equivalency is required, with additional formal education and on-the-job training preferred. Experience providing administrative service and support to executives is also desired. The following knowledge is required for the successful completion of position duties: general knowledge of office practices and procedures, budget management, word processing, spreadsheets, calendar management applications, proper usage of grammar, and the role of the Finance and Administration Division with a specific focus on the broad-range of operations within the Division. The successful candidate will possess strong written, communication and interpersonal skills, as well as a demonstrated ability to positively interact with a wide range of individuals with a dedicated commitment to diversity and inclusion. Additionally, the following demonstrated abilities are required to successfully perform the duties of this position: exceptional customer service skills, ability to adapt in a fast-paced environment, work effectively with a variety of individuals in a collaborative manner, handle a variety of tasks simultaneously, ability to handle sensitive and confidential information in a responsible and appropriate manner, organize an office, communicate orally and in writing, work independently as well as in a team environment, meet deadlines successfully, strong attention to detail, and exhibit proactive and responsive approaches to projects and day-to-day office responsibilities. In keeping with its strategic focus, Gettysburg College seeks candidates who have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of students, families, colleagues, and community members. Information about the College’s commitment to diversity, equity, and inclusion is available from the Office of Inclusion and Diversity.

Full-time employees receive an excellent benefits package including medical and dental insurance, paid time off, flexible spending accounts, 403(b) retirement contribution, dependent tuition benefits, and parental leave. Please see the College’s Human Resources Benefits pagefor more details regarding our benefits and any applicable eligibility requirements.

Status: Full-time, Support Staff
Pay Rate: $19.00 to $20.00 per hour, negotiable depending upon experience

Please visit our website to submit application materials (cover letter, resume and contact information for three professional references) through our online system: https://gettysburg.peopleadmin.com/postings/4846

Position will remain open until filled.

Gettysburg College is committed to creating a more diverse community. As part of that process, the College encourages candidates from historically underrepresented groups to apply.

Gettysburg College, an equal opportunity employer, complies with all applicable federal, state, local laws and regulations regarding nondiscrimination. All qualified applicants will receive consideration for employment and admission. The College prohibits discrimination and harassment, and provides equal opportunity without regard to race, ethnicity, color, religion, national origin, disability, veteran status, marital/familial status, possession of a General Education Development Certificate (GED) as compared to a high school diploma, sexual orientation, gender identity, gender expression, sex, age, or genetic information in all aspects of employment, educational programs, activities, and admissions. Pursuant to Title IX of the Education Amendment of 1972, Gettysburg College prohibits discrimination on the basis of sex (i.e., which includes but is not limited to the prohibition of sexual misconduct and relationship violence, including sexual assault and harassment) in all of its educational programs and activities.

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location

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