Raymond West is seeking an enthusiastic Field Service Administrative Assistant to join our winning team!

The primary objective of this position is to administer and organize all project activities in cooperation with and under the direction of the Manager of Fleet Service Solutions as well as support and assist in the daily tasks of the Service department for optimal efficiencies.

When you decide to become a Raymond team member, it is not just a job, it's a career choice!

ESSENTIAL RESPONSIBILITIES:

• Create and maintain comprehensive project documentation of all completed and pending project installations.
• Compile information and reports for Service Management.
• Coordinate internal resources, third parties/vendors and client resources for flawless execution of projects.
• Coordinates changes to the project scope, project schedule, and project costs using appropriate verification techniques.
• Develop a detailed project plan to monitor and track progress.
• Assisting supervisor in ensuring all projects are delivered on-time, within scope, and within budget.
• Report and escalate to management as needed.
• Successfully act as a liaison to support the relationship with the client and all stakeholders.
• Perform duties for the Service department as directed by Service management.
• Maintain strict confidentiality regarding business-related events and conversations.
• Schedule appointments, provide information to callers, compose and type correspondence, read and route incoming mail, and perform other administrative and clerical duties. Generate letters, memoranda and reports, and perform special projects as required by the management team.
• Maintain accurate professional records and files.
• Coordinate conference and training rooms for meetings. Make arrangements for meals and refreshments as necessary.
• Perform other duties as assigned.

QUALIFICATIONS

• Associate degree (AA, AS) or equivalent from two-year college or technical school and at least 4 years related experience, or equivalent combination of education and experience
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Must be able to fulfill essential job function in a consistent state of alertness and safe manner.
• Ability to type at minimum sixty words per minute
• Computer and data entry experience is essential.
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, etc.) and related business software.
• Detail-oriented with the ability to multi-task.
• Possess excellent organizational skills.
• Work off-hours as specific needs dictate.
• Communicate effectively with all levels of employees, customers, and manufacturers, in person, on the telephone and in writing.
• Present a mature, professional appearance and behavior in all situations.
• Maintain an organized and tidy work area.
• Manage time effectively.
• Maintain a professional attitude in all matters. Willing and able to learn quickly and perform accurately and neatly with a degree of flexibility.
• Motivated to continuous self-development and training.
• Assume more responsibility as required.
• Comply with the employee handbook and other company policies.
• Perform other specific duties and projects as assigned by management.

RW provides medical, dental, vision, 401k with company match, flexible spending accounts, disability insurance, life insurance, personal time off, holiday pay and a great team to work with!

Check us out at www.raymondwest.com. Raymond West has a great group of loyal and hardworking employees who help us maintain our exemplary level of sales and service.

Apply on-line via the submit resume button provided. We are an equal opportunity employer and encourage all qualified persons to apply. We encourage qualified military veterans and persons with disabilities to submit their resume on line. We are a drug free company.

This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.