Job description
Overview:
Preferred
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTSStandard Weekly Hours: 36.25 Eligible for Overtime: Yes Benefits Eligible: Yes Probationary Period: 90 days Essential Services Personnel (see policy for detail): No Physical Capacity Exam Required: No Valid Driver’s License Required: No : #LI-ZY1
The Department of Mechanical and Aerospace Engineering seeks applicants for a Faculty Assistant who will provide academic, administrative and research support for faculty members and their respective research groups. The assistant will be responsible for general administrative duties such as travel, expense reports, calendaring, assisting with sponsored research submissions, meeting logistics and, assisting with purchasing. The individual will send letters of recommendation and assist with teaching duties by managing course information and materials and liaising with students.
Responsibilities:
- Provide general administrative support for assigned faculty and their research groups; onboard new group members and assist visitors.
- Make faculty and guest travel arrangements; prepare and process expense reimbursements and Concur reports.
- Plan and schedule special events and meetings; assist with outreach events.
- Assist with sponsored research and grant submissions; collect and organize documents; assist with annual reports.
- Manage multiple faculty calendars, schedule appointments and meetings.
- Update faculty materials such as CV, biosketch, publications, course materials; provide support for publications and accepted papers.
- Assist with financial reports and journals.
- Assist with course information and materials; make copies in advance of classes; assist with collection of ABET materials.
- Maintain webpage content and update group listservs.
- Use University systems and reports to provide accurate and up-to-date information.
- Provide assistance to research group members and visitors.
- Provide backup assistance to other support staff in the department.
- Other duties and special projects as assigned.
Required
- Experience in a relevant academic or business position.
- Education: High School or equivalent
- Excellent organizational skills, ability to work independently, to manage multiple priorities simultaneously and to exercise discretion when handling confidential information.
- Exceptional interpersonal and communication skills, written and oral, including the ability to interact effectively with all levels of the University.
- Intermediate level proficiency with Microsoft Office suite including Word, Excel, Outlook and PowerPoint.
- Strength in proofreading and editing documents, reports, and websites.
Preferred
Bachelor’s degree- Three plus years related experience with proven administration abilities.
- Knowledge of Princeton University policies, procedures and systems, Information
- Warehouse, Canvas, Concur, grants.gov, COEUS.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
www.colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, www.colinoncars.com is the ideal place to find your next job.