Job description

POSITION DESCRIPTION

Position Title: FACILITY ADMINISTRATOR
Location: HOUSTON OFFICE
FLSA Class: EXEMPT
Responsible to: Director of Construction

Position Summary: A Facility Administrator provides administrative duties to companies in the construction industry. They work with the office manager to complete clerical, administrative, and general office tasks that support the entire construction management team. They answer phones and respond to emails from clients and vendors. They act as a point of contact and solicit quotes from vendors, subcontractors, and various construction services teams, and prepare forms such as change orders, purchase orders, service agreements, and subcontracts accordingly. The construction administrative assistant also performs general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects.

Essential Duties and Responsibilities:

• Assist construction project managers to estimate and adhere to proper budgets, create project schedules, and communicate project updates
• Direct subcontractor, vendor, and supplier process by assembling bid packages including scope of work, bidding process, and needed construction documents
• Maintain accurate work logs of construction activities, job information sheets, and project team rosters
• Oversee construction contract administration and submittal log processes to ensure that the contract document requirements are met throughout the construction experience
• Enforce quality control process measures that ensure compliance with contracts, building, and code regulations
• Perform cash management, payroll, and billing tasks - prepare invoices, subcontracts, change orders, work orders, purchase orders, and punch lists
• Assemble the closeout package including maintenance agreements, equipment information, warranties, and contractor contact information

Other Requirements:

• High school diploma or equivalent is required – some college highly preferred
• 3 years of experience in construction services, administrative support, contract administration, or construction project management is crucial
• Understanding of the construction industry and processes are beneficial- including codes, AIA documentation, and safety regulations
• Basic accounting, bookkeeping, and math skills are desired
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint) and project or construction management software
• Excellent organization, time management, attention to detail, and communication skills are valuable

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

**VoltaGrid is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws.

Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment.**

Job Type: Full-time

Pay: $42,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• Day shift

Experience:

• construction services: 3 years (Preferred)
• construction project management: 3 years (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person

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