Job description

Numa Management is looking to fill an Executive Secretaries and Administrative Assistant position. This is a 2 years temporary assignment in Kingston, NY

Job Duties/Preferred Skill:

BASIC DUTIES AND ILLUSTRATIVE TASKS

1. Screen and direct incoming calls

2. Assist with scanning and uploading documents and reports into the VCPR and IAMS

3. Provide support to, and interact with investigators

4. Work with PDF documents and files, scanning and emailing

5. Edit documents for grammar and content

6. Upload activity log data to spreadsheets

7. Scheduling interviews and interrogations

8. Follow-up on assigned projects with limited oversight

9. Any other administrative support activities which support the office and staff in field stations throughout the region

SKILL SET NEEDED

1. Ability to maintain confidentiality in highly sensitive work

2. Ability to work independently and ask for direction when necessary

3. Ability to work cooperatively with colleagues

4. Ability to multi-task

5. Computer literacy

6. Ability to learn new computer programs quickly with appropriate assistance and support

7. Working knowledge of Excel, Power Point, and Word

8. Working knowledge of Outlook

Job Type: Temporary

Pay: $23.62 - $29.01 per hour

Benefits:

• Referral program

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

COVID-19 considerations:
All candidates must be vaccinated.

Ability to commute/relocate:

• Kingston, NY 12401: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 5 years (Required)
• Microsoft Powerpoint: 5 years (Preferred)

Work Location: One location

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