Community Colleges of Spokane (CCS) District Equity Statement

CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience.

Spokane Community College (SCC) is a beautiful campus set along the Spokane River and near the urban city center of Spokane. Spokane is a mid-sized city in the inland Pacific Northwest with a high quality of life and quick access to the outdoors. In addition to the 148-acre main campus in Spokane, SCC serves over 10,000 square miles in eastern Washington including educational centers in Colville, Newport, Inchelium, and Republic. More information about relocating to/living in Spokane is available here: http://ccs.spokane.edu/Working-for-Us/Relocation-and-Living-in-Spokane.

SCC is one of two accredited community colleges that comprise the Community Colleges of Spokane. Serving about 22,000 students, SCC is an educational leader and responsive partner with the community and region to provide access to relevant programs of the highest quality. Offering state-of-the-art career technical programs (approximately 50% of total enrollment) as well as liberal arts/transfer programs (about 25%) and basic education for adults (about 25%), SCC’s comprehensive opportunities transform lives and enrich our communities. As a college we are collectively committed to the work that embraces diversity, promotes equity, and fosters inclusion and global awareness at every level of our college.

Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Executive Assistant in the Vice President's Department.

GENERAL DEFINITION

This mission-critical position provides confidential, executive-level administrative support to the Vice President of Instruction at Spokane Community College (SCC). Consistent with the administrative policies, guidelines, and procedures of the Community Colleges of Spokane (CCS), the Executive Assistant must project a positive and professional attitude and image for the Vice President's office and act with confidence. This is a fast-paced, dynamic office that interfaces with every instructional program across the SCC campus, including interacting with students, Deans, and other administrative offices within the CCS district.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Perform administrative support functions for the Vice President of Instruction.
• Assist the Vice President in conducting preliminary research projects, assembling background materials, reports, and data for scheduled meetings and conferences. *
• Compose and edit drafts and final responses to inquiries, letters, emails, memoranda, and questionnaires. *
• Schedule appointments and establish calendar priorities for the Vice President, requiring knowledge of preferences for whom to schedule or refer to other offices. Provide appropriate information to the Vice President for each appointment. *
• Supervise (train, schedule, evaluate, discipline and respond to grievances) classified and part-time hourly employees. Adhere to classified contracts and all district rules and regulations ensuring efficient operations. *
• Prepare notices for meetings, assist in preparation of meeting agendas and backup material for meetings, as well as compilation of minutes from those meetings. *
• Screen inquiries from the public and staff to determine which should be handled personally by the Vice President or referred to other offices. *
• Implement office procedures, including filing systems, records management, processing of mail, answering of telephone, and procedures that lead to efficiency and effectiveness. *
• Assist with budget planning and expenditure control. Including process all purchase requests, make travel arrangements, and prepare expense reports.
• Serve as liaison between Vice President, administrators, faculty, and the public. *
• Model professional decorum and mutual respect in all personal interactions. *
• Complies with district policy, procedures and directives, state and federal regulations, orders and statute and collective bargaining agreements. *
• Support and advance the CCS strategic plan, and perform other duties as assigned. *

• Indicates this is an essential duty

REQUIRED COMPETENCIES (MINIMUM QUALIFICATIONS)

• An Associate’s degree from an accredited institution.
• Experience as an executive secretary, administrative assistant, or equivalent.
• Ability to use discretion and maintain confidentiality.
• Excellent editing and grammatical skills.
• Ability to plan, manage time, prioritize, think critically, solve problems, and make decisions.
• Ability to effectively communicate both orally and in writing.
• Knowledge of how to conduct research, compile and analyze data.
• Acceptance of the responsibility to promote the welfare and best interests of students at all times.
• A demonstrable understanding and acceptance of the mission, values, goals, objectives and strategic plan of CCS.
• The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, and community and technical college system.
• Demonstrated commitment to fostering and supporting a teaching, learning and working environment that honors diversity, equity and inclusion.

PREFERRED COMPETENCIES (DESIRED QUALIFICATIONS)

• Prior experience working at a college or university.
• A Bachelor’s degree or higher from an accredited institution.

TOTAL COMPENSATION WITH BENEFITS: $70,218

Total compensation is an estimate based upon adding the following amounts together:

• Base compensation of $50,572 plus
• Current employer-paid health and related benefit contribution rates, plus
  • Click here for a full list of benefits.
• Median retirement fund contributions.

The actual total will vary depending upon each employee's enrollment choices.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Once an applicant is chosen for an interview, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

Per Governor Inslee’s Proclamation 21-14 (Download PDF reader) (Download PDF reader), state employees must be fully vaccinated and your vaccine status will be verified at New Hire Intake. Please reach out to Reggie.Eans@ccs.spokane.edu if you need information on a medical accommodation or Rebecca.Menzel@ccs.spokane.edu if you need information on a religious exemption.

PHYSICAL REQUIREMENTS

• Work is performed in an office environment which is adequately heated and ventilated.
• Work is sedentary in nature.
• Frequent use of computer and exposure to terminal screens in performing work assignments.
• Work involves constant interruptions and requirement to answer on demand questions by phone, in person or electronically.
• Frequent repetitive hand/wrist motions and finger manipulation.
• Frequent oral and auditory communication with others.

CONDITIONS OF EMPLOYMENT

• Contract 12-month position.
• Position is exempt from Fair Labor Standards Act (FLSA).
• Requires local or regional travel. If using personal vehicle proof of driver's license and car insurance required.
• Criminal background check required.
• Proof of COVID-19 vaccination.

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

• CCS online application.
• Cover letter addressing your qualifications as applied to the responsibilities of this position. *
• Comprehensive resume. *
• Names, addresses, and telephone numbers of three professional references.*
• College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.

NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission. If you require an accommodation during the application or interview process, please contact HR at CCS.recruiter@ccs.spokane.edu

Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category. Please direct all inquiries regarding compliance with access, equal opportunity and/or grievances to the Chief Administration Officer, Community Colleges of Spokane, 501 N. Riverpoint Blvd., PO Box 6000, MS 1004, Spokane WA 99217-6000 or call 509-434-5037; WA Telecommunication Relay Services (TRS) 1-800-833-6384 or 7-1-1.

Native Land Acknowledgement

We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Confederated Tribes of the Colville Reservation and the Kalispel Tribe. The CCS Pullman Center operates on the WSU campus and is located on the ancestral homelands of the Palus people and on the ceded lands of the Nimíipuu (Nez Perce) Tribe.

We pay our respect to tribal elders both past and present as well as to all indigenous people today. This land holds their cultural DNA and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.

This is a contracted, exempt management position. Medical, dental life and long term disability insurance benefits are provided as currently administered under the Public Employees Benefits Board; TIAA-Cref retirement plan. Vacation leave accrues at the rate of 14.67 hours per month (22 days per year) and sick leave accrues at the rate of one (1) day per month, effective upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.)