Executive Assistant
New York

As a Barclays Executive Assistant, you will be responsible for understanding the role and responsibilities of multiple Directors within the Public Policy & Corporate Responsibility (PPCR), You will assist them and their teams in the collaborative delivery of their role and function on a day to day basis by providing diary management where required. This will include providing proactive support and using excellent communication skills to enable stakeholder relationships at all levels of the organisation.

Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We've helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity.

Salary / Rate Minimum: 80,000
Salary / Rate Maximum: 95,000

The minimum and maximum salary/rate information above include only base salary or base hourly rate. It does not include any another type of compensation or benefits that may be available.

Working Flexibly

We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognizes and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs.

We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. We’re flexible on how this works and it may continue to change and evolve. Depending on your team, typically this means that colleagues spend a minimum of between 20% to 60% of their time in the office, which could be over a week, a month, or a quarter. However, some colleagues may choose to spend more time in the office over a typical period than their role type requires. We also have a flexible working process where, subject to business needs, all colleagues globally can request work patterns to reflect their personal circumstances. Please discuss the detail of the working pattern options for the role with the hiring manager.

What will you be doing?

• Being a primary point of approximately 7/8 PPCR globally based Directors
• Managing diary and scheduling where required by Directors, including booking appointments, conference calls/VCs and travel
• Booking travel arrangements, plan itineraries, visas, foreign currency, medical requirements etc as needed (Directors only)
• Processing Expenses and deal with any expense or corporate card related queries (Directors only)
• Completing general ad hoc business duties for Directors including; book conference rooms, conference calls and arrange video conferences when required
• Creating and maintaining team distribution lists where applicable
• Acting as ‘Champions’ to all grades in PPCR with support, know-how advice and guidance on Barclays systems
• Offering onboarding support to new team members and offering time to new joiners to show them the systems and help with orientation

What we’re looking for:

• Excellent coordination and organisational skills - ability to multi-task, plan and deliver work to deadline
• High-level knowledge of MS Office (Outlook, Word, Excel), particular focus on Excel proficiency
• Proven ability to manage multiple forward-looking calendars
• Must be able to use initiative and prioritise own work and meet deadlines as well as being a valid team player who exhibits the Barclays values

Skills that will help you in the role:

• Enthusiastic, cheerful team player with a desire to work hard and learn about the firm/function/team
• Ability to prioritise conflicting work demands
• Effective time management and flexibility to reallocate demands as issues arise

Where will you be working?

You will be working at our Americas Headquarters at 745 Seventh Avenue. This 32-story office tower is located in Times Square in the heart of Manhattan and features a cafeteria, fitness center and state-of-the-art LED signage on the facade of the building.

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